Sales Assistant
Pasona NA
A Japanese trading company is seeking an entry-level Sales Assistant to support its Manager and sales team. This position will handle a wide range of responsibilities, including sales administration, customer service, order processing, shipping coordination, and report preparation. No prior experience is required, as training will be provided. This is a great opportunity for recent graduates or candidates looking to begin their careers in sales and international business.
Responsibilities
Application Form
Responsibilities
- Serve primarily as a Sales Assistant to the Manager.
- Prepare and send checks, invoices, internal documents, letters, and packages for domestic and international shipments using courier services and international freight forwarders, including UPS, FedEx, DHL, KWE, and NNR.
- Contact freight forwarders to arrange the pickup of documents and packages.
- Prepare and process inquiries, purchase orders, invoices, quotations, packing lists, formal business letters, envelopes, address labels, air waybills, faxes, itineraries, and other business documents.
- Follow up on and expedite quotations and purchase orders.
- Handle the onboarding of new suppliers and customers in the company's sales tracking system.
- Use Microsoft Outlook, Excel, Word, and Access to prepare purchase orders, invoices, and other business documents.
- Provide customer service, including responding to customer inquiries, handling catalog requests, checking order status, following up on information requests, and obtaining flight information.
- Negotiate cost and lead time with suppliers and customers when necessary.
- Assist sales staff with orders and projects.
- Use basic math skills to prepare sales orders and reports and process sales-related receipts and payments through the company's internal system.
- Prepare monthly sales, purchasing, and backlog reports using Microsoft Access and Excel.
- Travel as required, including travel to Japan. Some responsibilities may require work outside regular business hours.
- Comply with company policies, rules, and compliance requirements.
- Organize and maintain necessary documents, files, brochures, and other materials in accordance with company policy.
- Provide coverage and support when another salesperson is out of the office.
- Maintain a professional appearance appropriate for a sales position.
- Perform other related duties as required.
- Working knowledge of Microsoft Outlook, Excel, Word, and Access
- Basic math skills
- Strong organizational and customer service skills
- Ability to communicate and coordinate with customers, suppliers, freight forwarders, and internal team members
- Willingness to travel, including internationally
- No specialized skills beyond the qualifications and responsibilities listed above are required
Application Form
Vacancy posted 2 days ago
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