Project Manager (Bus Prof) (contract)

This position plays a vital role in advancing distribution capital and operational work by providing project coordination, process support, and administrative assistance across the full project lifecycle. Working within a dynamic, cross‑functional environment, this role is responsible for ensuring that projects are initiated, executed, and closed in alignment with company policies, regulatory requirements, and financial controls. From contractor onboarding and vendor coordination to procurement processing and document control, this position serves as a critical point of connection between internal teams, external partners, and project stakeholders. Success in this role depends on strong organizational skills, clear communication, sound critical thinking, and the ability to manage competing priorities with accuracy and professionalism. This is a position well‑suited for a detail‑oriented professional who thrives in a fast‑paced setting and is committed to continuous improvement, operational consistency, and collaborative problem‑solving. Responsibilities Execute the project initiation process, including tasking, project setup, planning support, and routing for financial approvals Create and maintain project folders for vendor assignments, ensuring consistent structure and document naming conventions for approval documentation Generate Google Earth KMZ files to support project mapping and field execution needs Manage SharePoint permissions, folder access, and document organization to support project teams Support reconciliation activities by verifying project data, documentation completeness, and financial alignment Assist with work packet preparation and verification in coordination with internal teams Onboard new contractors, including coordinating access, training requirements, and initial setup activities Troubleshoot basic system and access issues for contractors, including SharePoint, SAP, and related permissions Manage vendor training requirements to ensure compliance with company and regulatory standards Initiate project assignments for vendors and confirm required materials and documentation are available Process purchase requisitions, purchase orders, and SES invoicing in SAP, ensuring accuracy and timely approvals Order materials and other supplies needed to support project execution Maintain accurate records to support audits, compliance requirements, and reporting needs Assist with reporting by documenting, updating, and communicating procedural differences or workflow options as needed Follow established project management and operational processes while identifying opportunities to improve efficiency, consistency, and overall process effectiveness Support efforts to streamline workflows, enhance documentation quality, and improve the experience of contractors and internal teams Participate in safety‑focused activities, including documentation support for audits or incident reviews, as needed Build effective working relationships with internal and external teams, vendors, and contractors to support successful project coordination and execution Provide responsive communication and follow‑through to ensure stakeholders receive accurate and timely information Collaborate with cross‑functional groups to resolve issues, clarify requirements, and maintain alignment on program and project expectations Skills Strong written and verbal communication skills, with the ability to clearly share information with technical and non‑technical stakeholders Demonstrated ability to work effectively with and support cross‑functional teams Knowledge of project planning and business need justification processes and methodology Strong organizational skills with the ability to manage competing priorities in a fast‑paced environment Proficiency in standard software applications, including email, spreadsheets, word processing, databases, and financial, work, and asset management systems Ability to adapt quickly and collaborate effectively across diverse teams and functions Critical thinking and problem‑solving skills with attention to detail and accuracy Experience using SAP, SharePoint, Google Earth, or similar business and project support systems preferred Experience supporting purchase requisitions, purchase orders, invoicing, or other project‑related financial processes preferred Experience with contractor onboarding, vendor coordination, contract support, documentation control, records management, or compliance‑related activities preferred Experience supporting workflow standardization, process optimization, or continuous improvement initiatives preferred Demonstrated ability to build effective working relationships across cross‑functional teams, vendors, contractors, and external partners preferred Experience Minimum of two years of work experience in operations, technology, finance, project coordination, or a comparable function; utility industry experience preferred One to three years of experience in project coordination, project management support, process improvement, or a related area; formal project management training preferred Utility, construction, or field operations experience supporting project‑based work preferred The closing date for applications for this job posting is 7/10/2026. Pay Rate Range: 30 - 40 USD hourly #J-18808-Ljbffr Xcel Energy