Accounts Payable Clerk

Account Payable Clerk

The Account Payable Clerk compiles and maintains verified accounts payable records. Reconciles statements and issues payment to vendors.

Essential Job Duties and Responsibilities:

• Checks all vouchers and obtains appropriate payment approval.
• Posts all open items in accounts payable daily.
• Prepares accounts payable checks.
• Prints all accounts payable reports and maintains all accounts payable files.
• Reconciles statement and the ledger ensuring that payments are consistent with dealership schedules.
• Reconciles liability schedule.
• Communicates cash requirements for payable dates to the Accounting Manager.
• Audits freight bills against freight inquiries.
• Analyzes vendor accounts.
• Answers all vendor inquiries.
• Assists in monthly closings.
• Prepares analysis of accounts, as required.
• Assists with accounts receivable and special projects, as necessary to maintain team efficacy.
• Creates reporting structures to maximize visualization of data.
• Works within prescribed deadlines with accuracy.
• Cross-trains others for this position as directed by management

Supervisory Responsibilities:

The AP Clerk has no direct supervisory responsibility.

Required Experience and Education:

• High School Diploma or General Educational Diploma (GED)
• Previous AP/AR experience preferred.

Required Skills and Attributes:

• Must be able to manage multiple priorities effectively as well as multitask.
• Must have strong organizational skills and be highly detail oriented.
• Must have excellent verbal, written, and electronic communication skills.
• Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor.
• Must exhibit analytical skills with the independent ability to research and initiative to conduct same.

Equipment, Machines and Software Used:

• Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks.

Physical and Mental Requirements:

• Ability to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists.
• Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.

Physical Exertion:

• Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
• Light exertion can involve sitting, walking and/or standing most of the time.

Environmental Conditions:

• Work is performed in an office setting.
• Occasional weekend and evening hours are required.

Hazards and Safety Precautions:

• Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting.
• Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques.