Administrative Coordinator

Administrative Coordinator

GFT is seeking an Administrative Coordinator to join our Shared Services team. This role follows a fully remote work model.

What you'll be challenged to do:

As an Administrative Coordinator, you will be detail-oriented, highly organized, and able to manage multiple priorities while maintaining accuracy in a fast-paced environment. You are comfortable interpreting documentation, working with data, and collaborating with internal teams to ensure client requirements are met.

In this capacity, the successful candidate will be responsible for the following:

• Review and interpret client contracts to identify insurance requirements and compliance obligations.
• Issue insurance certificates that align with client-specific contractual terms and conditions.
• Ensure ongoing compliance with insurance-related clauses and requirements within contracts.
• Manage a high volume of time-sensitive insurance certificate requests and contract reviews.
• Maintain accurate insurance documentation, records, and supporting files for audit and reference purposes.
• Work within spreadsheets to track contract and insurance data, using simple formulas in Excel to organize and analyze information.
• Collaborate with internal stakeholders to clarify contract terms and resolve insurance-related questions.
• Verify that all issued insurance certificates meet current contractual requirements and are updated as needed.
• Perform data entry tasks accurately and efficiently to support contract and insurance processes.

What you will bring to our firm:

• 3-5 years of experience that demonstrates the ability to carry out the technical and administrative functions described above.
• Experience reviewing contracts, insurance certificates, or compliance documentation preferred.
• Strong attention to detail with the ability to identify discrepancies and ensure accuracy.
• Excellent organizational and time management skills with the ability to prioritize competing deadlines.
• Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Experience working with spreadsheets and using basic Excel formulas to organize and maintain data.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Ability to work independently while contributing effectively as part of a remote team.

What we prefer you bring:

• Bachelor's Degree preferred, or equivalent related experience.
• Experience working with contracts, insurance certificates, risk management, or compliance processes.
• Database application skills; HRIS experience is a plus.
• Experience with document management systems or contract management software is a plus.

Compensation: $55,000 - $59,000, Salary dependent upon experience and geographic location

Featured Benefits:

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package, including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid time off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives™

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of GFT.

Location: Remote Working Hours: 8 AM – 5 PM Employment Status: Full-time

California Applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Gannett Fleming does require the successful completion of a criminal background check for all advertised positions.

Application deadline 11/1/2026