Purchasing Administrator II (Roseville, CA)

Purchasing Administrator II

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

The Purchasing Administrator II supports the Procure-to-Pay (P2P) process by performing purchase order creation, goods receipt entry, purchasing data validation, and procurement coordination in SAP. This role is responsible for ensuring purchasing transactions are accurate, timely, properly supported, and aligned with company controls.

This position requires a strong understanding of purchasing processes, including requisition support, purchase order accuracy, vendor coordination, receipt validation, and bidding activity support. The Purchasing Administrator II serves as a key transactional support role for site operations, Procurement, and Accounts Payable to help maintain purchasing compliance, prevent off-system activity, and support timely vendor payments.

Primary Duties and Responsibilities

Purchase Order Entry and Administration

• Create purchase orders in SAP based on approved requests from site personnel and procurement stakeholders.
• Enter accurate pricing, quantities, vendor information, delivery details, GL coding, cost centers, and supporting documentation.
• Review purchasing requests for completeness, accuracy, and compliance before PO creation.
• Follow standard templates, procurement procedures, approval requirements, and purchasing guidelines.
• Process a high volume of purchase order transactions daily while maintaining accuracy and consistency.
• Provide PO status updates to internal stakeholders as needed.
• Support PO corrections, revisions, closures, and cleanup activities as directed.

Goods Receipt and Service Entry Support

• Enter goods receipts and service confirmations in SAP based on site confirmation of goods received or services completed.
• Ensure receipt entries reflect actual delivery, completed services, or verified site confirmation.
• Attach, reference, or validate required supporting documentation.
• Review receipt requests for accuracy and escalate discrepancies when information is incomplete or inconsistent.
• Support timely receipt processing to assist with invoice matching and vendor payment.

Procurement Process and Compliance

• Follow standardized procurement procedures, approval workflows, and SAP data entry requirements.
• Support enforcement of "No PO, No Pay" by helping ensure purchase orders are created before goods or services are provided.
• Ensure all purchasing activity is properly documented and completed within SAP.
• Identify and escalate off-system purchasing activity, missing approvals, pricing discrepancies, or incomplete documentation.
• Maintain data integrity across purchasing transactions.
• Assist with procurement compliance reviews, PO aging, open receipt items, and transaction cleanup as needed.

Bidding and Purchasing Support

• Support purchasing and bidding activities under the direction of Procurement.
• Assist with collecting vendor quotes, organizing bid documentation, and maintaining quote support.
• Validate that required quote or bid documentation is attached or available before PO creation when applicable.
• Communicate with vendors and internal teams to obtain missing information, pricing clarification, or supporting documentation.
• Support procurement team members with administrative sourcing tasks as needed.

Coordination and Communication

• Communicate with site personnel to resolve incomplete, incorrect, or unclear purchasing requests.
• Coordinate with Procurement, Accounts Payable, and Operations to support the full P2P process.
• Escalate issues such as missing information, pricing discrepancies, vendor concerns, receipt issues, or invoice matching problems.
• Support multiple sites and business units with purchasing administration needs.
• Provide professional and timely customer service to internal stakeholders and external vendors.

Core Competencies

• Strong SAP or ERP data entry skills with a high degree of accuracy.
• Working knowledge of purchasing and Procure-to-Pay processes.
• Understanding of bidding, quote collection, and procurement documentation requirements.
• Ability to process high-volume transactions efficiently with minimal errors.
• Strong attention to detail and commitment to data integrity.
• Ability to identify incomplete requests, discrepancies, or compliance concerns.
• Strong organizational and follow-up skills.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Teams.
• Ability to communicate clearly with internal teams and vendors.
• Ability to work independently while knowing when to escalate issues.

Performance Expectations

• Maintain high accuracy in PO and receipt entry, with a target accuracy rate of 98%99%.
• Meet daily and weekly transaction volume expectations.
• Ensure timely PO creation and receipt entry to support on-time vendor payments.
• Reduce incomplete, incorrect, or non-compliant purchasing transactions.
• Support adherence to procurement policies, approval requirements, and company controls.
• Help maintain clean and accurate purchasing data in SAP.
• Provide timely communication and status updates to stakeholders.

Job Qualifications

• High school diploma required.
• Associate or bachelor's degree preferred, or equivalent work experience.
• 24 years of experience in purchasing administration, procurement support, data entry, AP support, operations administration, or related field.
• Experience with SAP or similar ERP system preferred.
• Experience supporting purchase orders, receipts, vendors, invoices, or purchasing documentation preferred.
• Understanding of procurement, bidding, and P2P processes preferred.

Additional Skills

• Ability to handle repetitive, process-driven work in a fast-paced environment.
• Strong communication skills with internal teams and vendors.
• Customer service mindset with both internal and external stakeholders.
• Ability to manage multiple requests and priorities across different sites.
• Strong problem-solving skills within established procedures.
• Ability to escalate issues appropriately and timely.
• Comfortable working with transactional data, reports, and supporting documentation.

Benefits

• Health Care Plan: Medical, Dental, and Vision
• Retirement Plan: 401(k), IRA
• Life Insurance: Basic, Voluntary, and AD&D
• Paid Time Off: Vacation, Sick, and Public Holidays
• Short-Term and Long-Term Disability
• Training and Development
• Pay: $25.00 - $31.25 per hour (depending on experience)

FCC Environmental Services, LLC operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best waste management professionals in the industry and develop this talent in an inspiring work environment.

FCC Environmental Services, LLC is proud to be an equal opportunity workplace employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.