Real Estate Transaction Coordinator

Job Description

Job Description

Arrive Realty | Chula Vista, CA Full-Time | In-Office Monday–Friday $22–$32/hour + Performance Bonus Opportunities

Arrive Realty is looking for an experienced

Residential Transaction Coordinator

to join our growing team and take ownership of the transaction process from contract to close. This is not a general administrative position. We're looking for someone with

at least 1 year of hands-on experience in residential transaction coordination, escrow, lending, or a closely related residential real estate transaction role. You should already understand the moving parts of a residential transaction and be comfortable managing deadlines, documentation, communication, and multiple parties. You will work closely with our agents, clients, escrow officers, lenders, inspectors, vendors, and internal operations team to keep transactions organized, on track, and moving toward a successful close.

What You'll Love About This Role

Join a growing, collaborative real estate team with established systems and processes

Take ownership of transactions from contract to close

Work alongside agents and an operations team that values accountability and follow-through

Use modern technology, transaction management systems, CRM tools, and AI to improve efficiency

Have a direct impact on agent productivity and the client experience

Opportunities for continued growth as Arrive Realty expands

Work in a team environment where people support each other and take pride in doing things well

Who You Are

You're the person who sees what needs to happen next and takes care of it. You don't wait until a deadline is approaching to realize something is missing. You proactively track timelines, follow up with the right people, identify potential issues, and communicate before a problem becomes a bigger problem. You're highly organized, detail-oriented, dependable, and comfortable managing multiple transactions at different stages simultaneously. You can communicate professionally with clients, agents, escrow officers, lenders, inspectors, and vendors. You know how to stay calm when a transaction gets complicated and can work through problems without losing sight of the bigger picture. Most importantly, you take ownership. When something is assigned to you, you don't consider it complete because you sent an email. You consider it complete when the outcome has been achieved. What Success Looks Like

Transactions move smoothly from contract to close

Deadlines and contingency dates are proactively tracked

Required documents are complete, accurate, and submitted on time

Agents know what is happening with their transactions without having to chase for updates

Potential issues are identified and communicated early

Clients receive timely, professional communication

Escrow, lenders, inspectors, and vendors have what they need

Transaction files remain organized and compliant

Problems are addressed before they become bigger problems

Agents trust you to own the details and keep the transaction moving

Compensation & Benefits

$22–$32/hour based on experience and qualifications

Performance bonus opportunities

Paid Time Off

Health Benefits

Ongoing training and professional development

Growth opportunities within a rapidly growing organization

Team events and recognition

Supportive, collaborative team environment

Compensation:

$22 - $32 hourly Responsibilities:

Core Responsibilities

Transaction Coordination

Manage residential real estate transactions from contract through closing

Review contracts and transaction documents for completeness and accuracy

Track contingency periods, deadlines, inspections, appraisals, loan milestones, and closing dates

Maintain accurate and organized transaction files

Coordinate required disclosures, addenda, reports, and other transaction documentation

Ensure documents are properly executed and uploaded into the appropriate systems

Monitor transaction timelines and proactively communicate upcoming deadlines

Coordinate with escrow officers, lenders, inspectors, appraisers, vendors, clients, and agents

Follow up on outstanding items until they are fully resolved

Identify potential issues or delays and communicate them to the appropriate parties

Assist with closing coordination and final transaction requirements

Maintain compliance with brokerage and team procedures

Agent Support

Serve as a reliable operational resource for agents throughout the transaction

Keep agents informed of important updates, deadlines, and outstanding items

Help agents stay focused on their clients and business by owning transaction details

Provide proactive reminders and follow-up when action is needed

Help troubleshoot transaction-related issues and coordinate solutions

Client Experience

Provide professional and timely communication to clients throughout the transaction

Help clients understand what to expect during the transaction process

Respond to questions and concerns with urgency, professionalism, and empathy

Help create a smooth, organized, five-star experience from contract to close

Systems & Process Improvement

Maintain accurate information across transaction management systems and internal platforms

Follow established SOPs and workflows

Identify opportunities to improve transaction processes and efficiency

Utilize technology and AI tools to reduce manual work and improve organization

Help maintain and improve transaction checklists, workflows, and documentation

Qualifications:

Required Qualifications

1+ year of hands-on residential transaction coordination, escrow, lending, or similar residential real estate transaction experience

Working knowledge of the residential transaction process from contract through closing

Experience managing multiple files, deadlines, documents, and parties simultaneously

Strong understanding of transaction timelines, contingencies, disclosures, and closing requirements

Excellent organizational and time management skills

Exceptional attention to detail and follow-through

Strong verbal and written communication skills

Ability to proactively identify issues and take ownership of resolving them

Comfortable communicating with clients, agents, escrow officers, lenders, inspectors, and vendors

Comfortable learning and using transaction management software, CRMs, and other technology

Ability to work effectively in a fast-paced, team-oriented environment

Preferred Qualifications

2+ years of hands-on residential transaction coordination experience

Experience supporting a high-volume residential real estate team

Experience with Follow Up Boss, Sisu, eXp systems, or similar platforms

Experience with transaction management software

California residential real estate experience

Familiarity with eXp Realty systems and processes

Real estate license is a plus, but not required

This Role Is Probably Not For You If You

Have no experience working with residential real estate transactions

Are looking for a general administrative or assistant position

Need significant training on the fundamentals of residential transactions

Prefer to wait for instructions rather than proactively managing deadlines and follow-up

Struggle to manage multiple transactions and competing priorities

Avoid difficult conversations or follow-up

Get overwhelmed when transactions become complicated or fast-paced

Don't enjoy being responsible for the details that keep a transaction moving

About Company Arrive Realty is one of San Diego's fastest-growing real estate teams, helping families, military service members, first-time homebuyers, and sellers achieve their real estate goals with confidence. We're building something special—a high-performance team that combines exceptional service, innovative technology, and a strong culture of accountability. As we continue to grow, we're looking for someone who thrives on organization, follow-through, and creating an outstanding client experience. At Arrive Realty, we believe exceptional service changes lives. We are committed to helping clients achieve their goals while creating a workplace where driven, growth-minded individuals can build meaningful careers. If you're organized, proactive, tech-savvy, and committed to delivering exceptional experiences, we'd love to meet you.