Executive Assistant
$100k - $125kAscendo Resources
Get AI-powered advice on this job and more exclusive features. This range is provided by Ascendo Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $100,000.00/yr - $125,000.00/yr Additional compensation types Annual Bonus Direct message the job poster from Ascendo Resources Our client is a major player in the insurance industry with multi billion dollar book of business is currently seeking an Executive Assistant. This role involves high-level, proactive support, focusing on complex global travel/scheduling, confidential communications, deal support (meeting prep, materials), managing special projects, and acting as a key liaison with C-suite and High Net Worth individuals /partners, all requiring exceptional discretion, judgment, and ability to thrive in a fast-paced, demanding environment with potential after-hours flexibility. Key Responsibilities Calendar & Schedule Management: Master complex, ever-changing global calendars, coordinating internal/external meetings, managing conflicts. Travel & Logistics: Arrange seamless, detailed domestic/international travel, including private jets, and manage expenses. Communication & Liaison: Serve as a polished gatekeeper and liaison with investors (LPs), clients, portfolio companies, and internal teams. Meeting & Presentation Support: Prepare agendas, briefing materials, presentations, and supporting documents for senior leadership meetings. Project Management: Support strategic initiatives, special projects, event planning, and operational tasks. Confidentiality: Handle highly sensitive information with absolute discretion and integrity. Administrative Operations: Manage email, expense reports, documents, and provide general support. Proactive Support: Anticipate needs, troubleshoot issues, and ensure the MD's day runs seamlessly. Qualifications Experience: 5+ years in demanding financial environments (PE, IB, Consulting), ideally supporting partner/MD level. Soft Skills: Highly organized, proactive, detail-oriented, adaptable, exceptional judgment, excellent communication (written/verbal). Technical Skills: Expert in MS Office (Outlook, Word, Excel), familiarity with task/calendar management tools. Attributes: High integrity, sound judgment, discretion, ability to manage up, comfortable with potential after-hours work. Seniority level Associate Employment type Full-time Job function Administrative Industries Financial Services and Investment Banking Benefits Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave Get notified about new Executive Assistant jobs in West Palm Beach, FL. #J-18808-Ljbffr
- ...energy services. Position Specific Description FPL Offerings is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide dedicated support to the Vice President and General Manager of the FPL Offerings organization. This is...SuggestedFull timeFor contractorsWork at officeLocal areaRelocation
$80k - $85k
...West Palm Beach-based private credit investment firm with approximately $18.5B AUM is seeking an Executive Assistant to support the CEO and Chief of Staff. This highly visible role involves complex calendar management, coordinating domestic and international travel, scheduling...SuggestedPermanent employmentFull timeWork at officeAtlantic Group
West Palm Beach, FL2 days ago$80k - $100k
...confidential information with extreme discretion. Project Support: Assisting with the management of ongoing projects, including facilities... ...’re Looking For Experience: 7+ years supporting a C-level executive in a demanding, fast-paced environment. Core Skills:...SuggestedFull timeFor contractorsWork at officeImmediate startWork from homeFlexible hoursShift workBig Dog Ranch Rescue
West Palm Beach, FL2 days ago$130k - $150k
...Our client, a real estate firm located in West Palm Beach is seeking an Executive Assistant to support the CEO and manage the day-to-day operations of the office. The ideal candidate is exceptionally organized, proactive, cordial, and discreet, with sound judgment and...SuggestedFull timeWork at officeAfternoon shiftEarly shiftGlocap Search
West Palm Beach, FL2 days ago$75k - $85k
...Title: Executive Assistant Location: West Palm Beach, FL (onsite 4 days/week) Compensation: $75K-$85K base + bonus This role supports two c-suite executives of a rapidly growing private credit investment firm in West Palm Beach. Responsibilities: Deliver...SuggestedFull timeShift workAtlantic Group
West Palm Beach, FL1 day ago$130k - $150k
...Job Description Our client, a real estate firm located in West Palm Beach is seeking an Executive Assistant to support the CEO and manage the day-to-day operations of the office. The ideal candidate is exceptionally organized, proactive, cordial, and discreet, with...Work at officeAfternoon shiftEarly shiftGlocap Search
West Palm Beach, FL8 days ago$69k - $89k
...hard work, integrity, and work-life balance. About the Role We’re looking for a reliable, proactive, and highly organized Executive Assistant to support our CEO and senior leadership team. This is a full-time remote position ideal for someone who thrives in a dynamic...Full timeRemote workHome officeFlexible hoursGrabJobs
West Palm Beach, FL5 days ago$65k - $104.65k
...America, West Chester, Pennsylvania, United States of America Job Description: We are searching for the best talent for an Executive Assistant. This hybrid position can be located in Palm Beach Gardens, FL, Raynham, MA; Raritan, NJ; and Westchester, PA. Johnson &...Work at officeLocal areaImmediate startJohnson and Johnson
West Palm Beach, FL4 days ago$75k - $100k
...Join to apply for the Executive Assistant role at Family Church 1 day ago Be among the first 25 applicants Join to apply for the Executive Assistant role at Family Church This position supports the Executive Pastor and the Family Church Business Office. Prerequisites Five...Full timeTemporary workWork at officeFamily Church
West Palm Beach, FL10 hours ago- ...Our client, a well-established private equity firm in Downtown West Palm Beach is seeking a seasoned Executive Assistant who thrives in a fast-paced, deal-driven environment. The Role This EA will support a group of 58 investment professionals as a true partner...Work at office
Career Group
West Palm Beach, FL1 day ago - ...Part-Time Executive Assistant Provides high-level administrative support to the CEO, serving as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Part-Time Executive Assistant must be creative and enjoy working...Part timeWork at office
Law Offices of Craig Goldenfarb, P.A.
West Palm Beach, FL4 days ago - ...accounts, healthcare & dependent flexible spending accounts Employee Assistance program, Employee discount program Voluntary benefits include... ...by performing a variety of confidential secretarial and executive duties. Maintains excellent organizational and communication skills...Full timeContract workFlexible hoursShift work
Talentify.io
West Palm Beach, FL3 days ago - ...vibrant work culture, excellent career progression, and high-volume operations. We are seeking a highly organized, proactive Executive Assistant to keep our leadership team aligned and efficient. [1, 2, 3, 4, 5] Key Responsibilities * Calendar & Travel: Manage executive...Work at office
Southern 441 Toyota
West Palm Beach, FL5 days ago - ...Executive AssistantThe Executive Assistant (EA) provides high-level administrative, operational, and strategic support directly to the Executive Director, and to other senior leadership as needed. This role requires exceptional judgment, professionalism, and the ability...Local areaFlexible hours
Port of Palm Beach
West Palm Beach, FL4 days ago $90k - $110k
...Responsibilities Schedule appointments and review and manage calendar daily Assist with planning large meetings and events, greet guests, and... ...Act as gatekeeper and primary point of contact between executives, managers, and visitors Ensure smooth communication between all...Work at officeArrow Search Partners
West Palm Beach, FL10 hours ago$21 - $23 per hour
...this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Executive Assistant FullTime West Palm Beach, FL, US 30+ days ago Requisition ID: 1124 Salary Range: $21.00 To $23.00 Hourly Position Title...Hourly payFull timeWork at officeADP
West Palm Beach, FL5 days ago- ...Duties At Bessemer, the Executive Assistant will provide seamless administrative support to the Client Advisory (CA) Team which consists of an Associate Client Advisor (ACA), Client Advisor (CA), and Senior Client Advisor (SCA). The specific duties include: Point person...Temporary workWork at officeRemote workFlexible hours
Bessemer Trust
West Palm Beach, FL2 days ago - ...SummaryThe executive assistant provides high-level administrative support to Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging...Work at officeLocal areaAfternoon shift
FAITH CHURCH ST LOUISCOM INC
West Palm Beach, FL3 days ago - ...Executive Assistant About Millennium Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors. Our people are empowered with both...Work at officeMonday to Friday
Millennium Management
West Palm Beach, FL2 days ago - ...Executive Assistant Location: West Palm Beach, Florida Florida Crystals Corporation is a fully integrated cane sugar company. Florida Crystals regeneratively farms sugarcane and rice in South Florida, where it owns two sugar mills, a sugar refinery, a packaging and...Local area
Florida Crystals
West Palm Beach, FL10 hours ago - ...Executive AssistantWe are seeking a highly motivated, proactive Executive Assistant, with the ability to anticipate the needs of our Vice Chairman, who also serves as President of the Trust Company, to join our team in the Palm Beach office. This Executive Assistant role...Work at office
Chilton Trust
Palm Beach, FL3 days ago - ...Executive AssistantThe Executive Assistant provides administrative support to their designated Brand President and/or Executive.Responsibilities:Schedule meetings (in-person and virtual) and brand events, prepare meeting agendas, and schedule conference calls.Prepare...Work at office
United Franchise Group
West Palm Beach, FL9 hours ago - ...individuals committed to making a difference in healthcare. Come join our growing team! Position Summary: The Senior Executive Assistant - Sales will provide high-level Executive Assistant support to the EVP of Strategic Partnerships in Life Sciences while also...Full timeWork experience placementWork at officeLocal areaWeekend work
Integra Connect
West Palm Beach, FL4 days ago $120k - $150k
...Established New York real estate holding company seeks combined Executive Assistant / Office Manager for its West Palm Beach office. The firm has an outsized, established commercial presence in New York and is moving into mixed use and multifamily in Florida with a small...Lambent
West Palm Beach, FL4 days ago- ...Executive Assistant - Operations Team About the Role We are seeking a highly organized and proactive Executive Assistant to support our Operations leadership team. This individual will serve as a critical hub for the COO and senior Operations leadership - managing...Work at office
Beowulf Electricity and Data
West Palm Beach, FL2 days ago - Our client, a private family office, is seeking a polished, proactive, and highly discreet Personal & Executive Assistant to support both professional and personal operations. This is a trusted, high-touch role requiring exceptional organization, strong communication skills...Summer workWork at officeRemote workFlexible hours
- Florida Crystals in West Palm Beach is seeking an Executive Assistant to support senior executives with advanced administrative and financial coordination tasks. This role is crucial for ensuring effective communication and smooth operation within the organization. The...Work at office
- ...Jupiter, Florida MUST LIVE CLOSE TO JUPITER OR IN JUPITER About the Position We are seeking a polished, discreet and resourceful Executive Assistant to support Mrs., President of the family’s foundation, and assist Mr. primarily with scheduling. This is a hands-on role in a...Full timeSummer workWork at officeLocal areaWeekend workAfternoon shift
$100k - $130k
...00/yr - $130,000.00/yr Position Summary A client of Insight Global is seeking a highly experienced, polished, and proactive Executive Assistant to support their CEO. This individual will play a critical role in managing communications, coordinating with board members and...Full time- Distribution company is hiring an experienced Executive Assistant. The position is full time Monday through Friday from 8:30 a.m. until 5:30 p.m. This is a permanent position that provides benefits after a 30 day probationary period. Benefits include 100% employer paid...Remote jobPermanent employmentFull timeWork at officeMonday to FridayNight shift
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