Public Records Coordinator

Job Description and Duties

Under the supervision of the Presiding Workers' Compensation Judge, and receiving general direction from Associate Chief Judge, the Management Services Technician (MST) will learn and perform the less technical semi-professional analytical tasks as it relates to Public Records Act requests received for the assigned district office. The Management Services Technician, serving as the Public Records Act Coordinator, is responsible for effectively responding to Public Records Act (PRA) requests by reviewing and assessing all incoming requests according to the Government Code, Article 6250 on a timely and accurate basis using data and information gathered through research and analysis.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3

To be considered for this Management Services Technician job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

You will find additional information about the job in the .

Working Conditions

This position is located at: 1515 Clay St., Oakland, CA 94612.

The incumbent works in an air-conditioned office building with natural and artificial lighting, as well as temperature control. In addition, the incumbent works in a cubicle in close proximity to others. The position is required to work extensively on computers as necessary for drafting documents, conducting research, drafting email communication, and other purposes.

We offer a hybrid work schedule in accordance with DIR’s telework policy.

The Oakland district office is a secured high-rise state building in downtown Oakland. There is a childcare facility in the building operating five days a week 8:00 a.m. to 5:00 open to state employees. There are many amenities located within four blocks of the office. BART station and AC Transit are within one to two blocks. The Oakland City Center with its varied food establishments and businesses (bank/CVS/24 Hour Fitness) is one block and The Swan’s food court is four blocks from the office. On Fridays, the Old Oakland Farmer’s Market is open 8:00 a.m. to 2:00 p.m.

Special Requirements

The incumbent must possess the ability to learn the Public Records Act, Labor Code, regulations and court rules and communicate them effectively to the public.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of spelling, grammar, punctuation, modern English usage and basic Arithmetic.

• Knowledge of principles and processes for providing quality customer service.

• Excellent interpreting skills to accurately interpret written material and numerical data.

• Excellent writing skills to edit written material.

• Excellent communication skills, verbal and written, to ensure quality customer service and to communicate with other staff and those contacted in the work place.

• Excellent organizational skills to prioritize work assignments or projects.

• Proficient computer skills (Microsoft Word and Excel, Outlook).

• Experience interpreting applicable statutes, regulation, and policy.

• Experience communicating effectively with other staff and those contacted in the work place.

• Experience effectively managing multiple priorities.

• Experience being part of a team to collectively accomplish a task.

• Experience working with deadlines to complete work assignments.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Health, Dental, and Vision Benefits.

• Paid Sick and Vacation.

• 11 Paid State Holidays.

• Alternate/Modified Work Schedule.

• 401(k), 457 and Roth IRA Plans.

• Retirement. (CalPERS)

• Employee Assistance Program. (EAP)

• Medical and Dependent Care Reimbursement Accounts.

• Pre-Tax Parking Program.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at View phone number on us.fitly.work.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.