Accounting & Payroll Specialist

Job Description

Job Description

Brad Stewart with Robert Half Finance & Accounting is recruiting for an Accounting & Payroll Specialist to support day-to-day accounting and payroll operations for a multi-entity business in Sparks, Nevada. This position plays a central role in maintaining accurate financial records, overseeing payroll activities, and helping the organization meet reporting and compliance obligations. The ideal candidate brings strong bookkeeping expertise, sound judgment, and the ability to manage several priorities with precision.

Responsibilities:

• Oversee the full accounts payable process by reviewing invoices, recording expenses, reconciling card activity, establishing vendor records, and maintaining required supporting documentation.

• Handle receivables by posting incoming payments, preparing deposits, and keeping customer account activity current within the accounting system.

• Run recurring payroll for multiple entities, ensuring timely wage payments, tax withholdings, retirement contributions, bonus entries, and related submissions are completed accurately.

• Prepare month-end financial information, reconcile bank accounts, and help maintain reliable records that support management reporting.

• Review cash activity regularly, identify discrepancies or unusual transactions, and follow through on research and resolution.

• Manage certified payroll tasks, including required reporting, project documentation uploads, and ongoing compliance tracking for customer or project requirements.

• Support subcontractor and vendor compliance efforts by collecting forms, monitoring insurance records, and maintaining organized files for audit readiness.

• Complete business-related filings such as license renewals, sales and use tax reporting, commerce tax submissions, and other recurring regulatory requirements.

• Assist with insurance administration and audits while also supporting employee benefit-related recordkeeping and coordination.

• At least 5 years of experience in bookkeeping, accounting, payroll, or a closely related position.
• Demonstrated background in full-charge bookkeeping, including accounts payable, accounts receivable, payroll, and account reconciliation work.
• Hands-on experience with QuickBooks Desktop or comparable accounting software.
• Working knowledge of financial reporting, banking activity review, and routine tax or regulatory filings.
• Ability to manage multiple company records and deadlines with a high degree of accuracy and organization.
• Strong attention to detail and the ability to handle sensitive financial information professionally.
• Experience in construction accounting or certified payroll administration is preferred.