Administrative Assistant

Position Summary This position provides administrative and clerical support to the GLITC Board of Directors, CEO, CFO, Compliance Officer, and HR Director. The successful candidate will perform broad duties, operate independently, maintain confidentiality, and prioritize tasks in a fast‑paced environment. Daily attendance is required. Responsibilities Coordinate and provide administrative and clerical support for the senior leadership team at GLITC. Respond to phone and email inquiries promptly and professionally. Serve as the sole Administrative Assistant to the Board of Directors and manage all bi‑monthly Board meetings at all Wisconsin tribal sites. Assist with coordination and arrangement of external meetings and conferences, reserving and preparing facilities. Arrange conferences and meetings, including scheduling, coordinating, and confirming meeting locations, accommodations, travel arrangements, and notifications. Assist staff with travel reimbursement forms when appropriate. Assist with formatting, copying, and assembling reports, newsletters, brochures, publications, and training materials. Coordinate program mailings and develop/update program directories and mailing lists. Record and maintain minutes of meetings. Organize and maintain file systems, file correspondence, and other records. Support the completion of agreements and/or contracts as needed. Multi‑task and prioritize requests. Serve as back‑up to the Receptionist. Engage in networking activities to promote awareness of services available. Ensure all services are delivered in a culturally sensitive manner. Participate in committees outside and within the organization as deemed necessary. Attend all scheduled training sessions, meetings, and technical conferences to stay current. Perform other duties as assigned and necessary to fulfill responsibilities. Qualifications Minimum of four years of administrative support experience with senior leadership teams. Two‑year degree in administrative/office support services or related field is preferred. Experience with a Native American Tribal organization or non‑profit organization. Strong knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other Microsoft database platforms. Excellent typing, word processing, composition, editing, and proofreading skills. Excellent verbal and written communication skills; professional demeanor and appearance. Problem‑solving, time‑management, self‑motivation, and ability to work under pressure. Ability to build positive relationships with internal and external customers. Advanced reasoning skills for problem solving. Valid driver’s license and reliable transportation with adequate insurance; ability to travel to Wisconsin and possibly Michigan Upper Peninsula tribal sites. Benefits This full‑time non‑exempt position offers a pay range of $23.00–$25.00 per hour, based on experience and education. Benefits include PTO (annual and personal leave), paid holidays, health/dental/life insurance, accidental death & dismemberment insurance, short‑term and long‑term disability insurance, health savings account (HSA), flexible spending account (FSA), and 401(k) retirement plan. Drug and background checks are required prior to hire. EEO Statement Great Lakes Inter‑Tribal Council Inc. (GLITC) is an equal‑opportunity employer that applies Native American Preference as defined in Section 703(i) of Title VII of the Civil Rights Act of 1964. GLITC intends to comply fully with all federal and state laws. Disabled applicants may request accommodations from the Human Resource Department. #J-18808-Ljbffr