Unit Secretary - Individualized Health Services, Charter House Senior Living

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and  comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

About Charter House

Charter House is Mayo Clinic’s retirement community located in the heart of downtown Rochester, Minnesota. We offer a vibrant, resident-focused environment where older adults enjoy different levels of care in our Assisted Living and Short-Term Rehabilitation Centers all under one roof. Our mission is simple: to provide a safe, caring, and engaging community where the needs of the residents come first.

As part of Mayo Clinic, Charter House combines the warmth of a close-knit community with the resources and reputation of one of the world’s leading healthcare organizations. Here, all nursing staff play a vital role in delivering exceptional care and creating meaningful connections with residents and families.

Why Work at Charter House?

Work-life balance. Because we value flexibility and work-life balance, we proudly offer self-scheduling for our nursing teams, empowering you to manage your schedule in a way that supports both personal and professional priorities. 

Depth and variety of practice. Care for residents across the continuum, form wellness and prevention to complex post-acute needs, in one connected community.

Teamwork and safety. At Charter House, you will never feel alone. With around-the-clock staffing, on-site resources, and interdisciplinary teamwork, you can focus on nursing care and resident outcomes.

Career growth . Access Mayo Clinic’s Career Investment Program for tuition assistance, certifications, and advancement opportunities. 

Comprehensive benefits. Competitive pay, health insurance, retirement plans, paid time off, and continuing education support. 

Relocation Assistance. We understand that making a career move is a big decision. That is why we offer relocation assistance for qualified candidates to welcome you to our team. 

What You'll Do

As Unit Secretary, you will be responsible for organizing the nurses’ station and medical records so staff may function efficiently and effectively. In addition, you will accept and deliver phone and personal interactions with staff, residents, family and visitors to the Health Center nurses station. Additional responsibilities include chart audits, secretarial duties, inventory and ordering of supplies, and coordination of required computer components of the Health Center medical record. 

*This position is not eligible for visa sponsorship with the exception of the TN visa classification; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program. 

Qualifications

Successful completion of a formal vocational medical secretary course, unit secretary, or coding program or equivalent work experience. 

Additional Qualifications

• Working knowledge of record keeping standards, Federal, State Long Term Care Regulations is required
• Previous experience in long-term care with unit secretarial duties is preferred
• Ability to work with a variety of computer software could require additional training or education
• Ability to work independently
• Excellent communication and human relation skills to interact with Health Service and Charter House staff
• Strong problem-solving skills 
• Must be able to adapt to unpredictable situations and stress
• Workday hours, which could include a varied day hour assignment Monday through Friday

Application Requirements

All required documents must be attached to your application for consideration:

• CV/Resume
• Cover Letter
• Internal candidates must also attach their three most recent performance appraisals. 
• Internal candidates who have not met their current department's 1- or 2-year commitment, must attach an early release from their current supervisor.

International Degrees

• A detailed equivalency evaluation is required, demonstrating a U.S. equivalent degree.
• Evaluation must be completed by an organization listed as a member of the National Association of Credential Evaluation Services (NACES) () or the Association of International Credential Evaluators, Inc. (AICE) ().

Exemption Status

Nonexempt

Compensation Detail

$20.00 - $26.84 / hour Education, experience and tenure may be considered along with internal equity when job offers are extended.

Benefits Eligible

Yes

Schedule

Part Time

Hours/Pay Period

40

Schedule Details

Varying weekdays, 8:00 a.m. - 4:30 p.m.

Weekend Schedule

No weekends.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.  Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" .  Mayo Clinic participates in  E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Laura Heyde