Coordinator - Accounts Payable - WDD

Company Description

Wynn Las Vegas always strives for a premier culture that encompasses teamwork, collaboration, and value. There is passion in everything we do, and we are looking for polished and sharp professionals with a similar attribute.

Job Description

The Accounts Payable Coordinator is responsible for coordinating and processing accounts payable transactions for Wynn Design & Development. Wynn Resorts operates luxury resort properties across multiple regions of the world, including the United States, Macau, and the United Arab Emirates, and WDD's Finance and Construction Accounting Department assists in supporting accounts payable functions for projects spanning these global locations. This role ensures that vendor invoices and subcontractor payments are reviewed, coded, matched to contracts or purchase orders, and processed accurately and in accordance with company policies - including transactions associated with internationally based projects.

The design and construction industry is dynamic and ever-evolving, and Wynn Design & Development operates in an environment where priorities, project scopes, and business needs can shift rapidly. We seek individuals who are flexible and adaptable, willing to embrace change as the business requires, and committed to being true team players who are ready to step in and support any task that arises - regardless of role boundaries. A collaborative, can-do attitude is essential to success in this position.

Reports To: Accounts Payable Manager and/or Director, Finance

Responsibilities may include and are not limited to the following:

• Enter and process vendor invoices accurately into the accounting system, ensuring correct project and cost code assignments.
• Verify invoices against purchase orders, contracts, or receiving documentation and flag discrepancies for resolution.
• Process credit card and expense reports ensuring all supporting documentation received and properly coded.
• Obtain proper invoice approvals from project managers or department heads prior to payment.
• Collect and verify required documentation from vendors, including W-9 forms, banking details, certificates of insurance, and lien waivers.
• Respond to vendor inquiries regarding invoice status, payment schedules, and account information.
• Coordinate with project managers and the contract administrator to verify invoice approval and compliance with contract terms.
• Assist in the preparation of weekly or bi-weekly payment runs, including checks, ACH, and wire transfers.
• Identify and properly enter any foreign currency transactions to ensure correct value in currency paid and correct value in currency recorded in cost management systems.
• Maintain organized and accurate vendor files and AP records.
• Assist with month-end close tasks, including AP accrual preparation.
• Support annual 1099 processing by verifying vendor tax information and payment records.
• Communicate clearly and professionally, verbally and in writing to coworkers and vendors.
• Proficiently navigate multiple softwares to efficiently complete tasks. Highlight to senior leadership system errors and/or if systems are not functioning as they should to help troubleshoot.
• Strong communication skills. Updating team throughout the day on tasks and status.
• Assist Accounts Payable Specialists with daily tasks as needed to ensure deadlines are being met.
• Prepare and maintain billing worksheets based on contract deliverables for consultants.
• Coordinate with Contract team when billables are nearing completion to flag if change orders are required to complete SOW for a project.
• Prepare and maintain reports required for proper tax reporting globally.
• Perform other accounting and administrative duties as assigned by the AP Manager
• Identify inefficiencies in AP workflows and recommend process improvements.
• Based on project needs and workload, this position may assume the responsibilities of AP Specialist.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred
• Minimum of two (2) years of accounts payable experience
• Experience in construction, real estate, or a project-based environment preferred
• Familiarity with lien waivers, and construction billing processes a plus
• Proficiency in accounting/ERP software and Microsoft Excel
• Strong attention to detail, accuracy, and organizational skills
• Effective communication skills and ability to work collaboratively with vendors and internal teams
• Ability to manage a high volume of transactions and meet payment deadlines

Additional Information

Wynn Resorts is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Wynn Resorts does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.