Staff Accountant (Richmond)

Accounting Specialist

The Opportunity

Integrity is seeking an experienced Accounting Specialist to join our growing team. This role will support multiple accounting functions, including Accounts Payable, Accounts Receivable, tax compliance, and general accounting operations. The Accounting Specialist will work closely with the Controller and other departments to ensure the accurate and timely processing of financial transactions while contributing to the overall efficiency of the accounting team.

Responsibilities

Accounts Payable

• Process high-volume invoices accurately and on a timely basis.
• Perform full-cycle Accounts Payable processing, including invoice coding and data entry.
• Complete three-way matching of purchase orders, invoices, and receipts.
• Review, reconcile, and maintain vendor statements.
• Research and resolve invoice and purchase order discrepancies.
• Assist with vendor setup and maintenance.
• Ensure proper approvals and documentation for all invoices.

Accounts Receivable

• Post customer payments and maintain accurate account records.
• Process customer credits and account adjustments.
• Prepare and distribute customer statements.
• Investigate and resolve billing disputes and payment discrepancies.
• Perform account reconciliations and chargeback resolution.
• Monitor aging reports and support collection efforts.
• Audit customer accounts and research outstanding balances.

Tax & Compliance

• Assist with the preparation, reconciliation, and filing of sales and use tax returns across multiple jurisdictions.
• Support year-end tax reporting and provide documentation, schedules, and reconciliations for external tax advisors and auditors.

General Accounting

• Upload and reconcile daily bank statements and cash transactions.
• Analyze and code banking activity.
• Prepare weekly invoicing reports and process price updates.
• Maintain accurate financial records and supporting documentation.
• Assist with month-end close activities and account reconciliations.
• Generate reports and provide financial information as requested.
• Identify opportunities to improve accounting processes and efficiencies.
• Support special projects and additional assignments as needed.

Team & Organizational Support

• Collaborate with internal departments to resolve accounting issues.
• Maintain strong relationships with customers and vendors.
• Support the Collections team and other accounting functions as needed.
• Maintain confidentiality of financial and company information.
• Adhere to company policies, procedures, and safety standards.
• Assist leadership with special initiatives and departmental goals.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field from an accredited university.
• 0-3years of accounting experience.
• Strong proficiency in Microsoft Excel, Word, PowerPoint, and Google Workspace.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to travel occasionally, as needed.

Preferred Qualifications

• Experience in both Accounts Payable and Accounts Receivable functions.
• Experience working in a multi-entity or multi-division organization preferred.
• Experience preparing and reconciling sales and use tax filings, including multi-state tax compliance.
• Working knowledge of tax reporting requirements and experience supporting annual tax preparation processes.
• Experience with ERP systems; experience with Sage Intacct, BuildOps, DataBasics or Miter is preferred.