Grants Financial Analyst

Grants Financial Analyst Under general supervision uses institutional, federal and sponsor-defined guidelines to support the development, review and analysis of sponsored program and research proposals and awards for budgetary and administrative concerns. Uses guidelines to assist investigators in the preparation of sponsored program and research project proposals. Analyst is responsible for development of the budget in coordination with program staff and in accordance with sponsor guidelines. Serves as a support resource to Department Administrators (DA) and Principal Investigators (PI) on proposal submissions and renewals to the Sponsored Programs and Research Office (SPARO) on behalf of Ambulatory Care Services/Community Health Services (ACS/CHS). Essential Duties and Responsibilities Supports the preparation, review and submission of CHS managed project activities, including RFP, RFA, RFI, grant application responses and renewals; clinical trials; and other proposals as requested. Identifies sponsor requirements, due dates and creates electronic files per department protocol for projects. Meets with Principal Investigator to outline requirements and establishes deadlines for submitting documents to SPARO. Provides financial support, including developing budgets and drafting portions of the budget justifications for proposals and renewals; ensures costs are covered and appropriate fringe benefit and indirect cost rates are used based on DH policies and sponsor guidelines. Works with ancillary departments (pharmacy, laboratory, nursing, etc.) to ensure their respective costs and charges are captured within internal and sponsor budgets for the application. Assists in coordinating other documents or information required as part of the proposal; may include reviewing documents, reformatting, and providing standard institutional information. Reviews and modifies all sections for adherence to formatting, page limits, and overall presentation before submission. Supports the PI in submission of required documents to ensure information is organized and submitted to SPARO Analyst as needed. Assists or supports clinical trial budgets with external sponsors and supports SPARO Analyst regarding the final approval of clinical trial budgets and agreements. Acts as the department's clinical trial expert for submission of clinical trial proposals; works closely with the SPARO Clinical Trials Analyst. On project renewals, supports the program manager or principal investigator in the budget preparation, justification and other forms within sponsor deadlines; ensures documents are approved by the SPARO Analyst assigned to the project. Reviews and analyzes awards of sponsored programs and research, including interpretation and communication of sponsor guidance and requirements to PM/PI. Works with SPARO to ensure activity setups are complete and develops or monitors activity budget templates. Achieves a thorough understanding of the grant process after award, including approval of expenses and reporting requirements. Pre-award processes: reviews, analyzes and assists Principal Investigator or Program Coordinator in pre-award functions; ensures compliance with sponsor regulations, RPF guidelines, DH policies and procedures. Develops and/or reviews complex budgets for sponsored program applications and continuing renewals, including clinical trials, for accuracy and compliance with program-specific requirements. Supports Department Administrators and Principal Investigators with Cayuse proposal input and reviews prior to submission; trains staff as needed. Supports Manager Grants and Contracts (CHS) in fiscal management and monitoring of projects; includes reviewing and approving financial transactions, purchase and payment requests, patient stipends, and purchase order releases for compliance. Researches, analyzes and reconciles accounts on a timely basis, maintaining supporting documentation; assists Post-award Accountant with reconciliation, analysis and adjustment of general ledger accounts. Meets with PIs on a routine basis to discuss project status of financial transactions. Grant management includes tracking of funds, forecasting and developing budgets, establishing expenditure contracts, verifying expenses, and maintaining department budget software programs and databases. Interprets financial and service utilization data to identify opportunities for improvement and savings. Monitors project budgets, expenses, invoices and reports to sponsors; ensures payment to vendors and subcontractors. Coordinates and assists in preparations of reports for timely submission. Analyzes and addresses all budgetary, accounting, billing and payment concerns in collaboration with department PM/PI, SPARO Analyst and/or Grant Accountant. Monitors fiscal aspects of clinical trial projects; ensures patient charges are stated to the project, prepaid incentives are set up and CMS, FDA and HHS regulations are followed; understands departmental processes to support PM/PI on sponsor compliance and issue resolution. Guides project or PI in the completion of required routing documents, including 1197, MOU, BBA, MSA, DUA, NDA, subcontracts and other agreements. Assists in developing scope of work, payment terms and conditions; provides guidance for sole source justifications. Reviews award agreement terms and conditions; assists in answering PM/PI questions and ensures DH does not bear undue cost burdens or insufficient billing timing. Ensures contractual terms comply with sponsor conditions, federal provisions and DHHA internal terms. Reviews clinical trial agreements for potential concerns; identifies areas of contention for SPARO Analyst. Identifies potential needs for contract amendments and manages amendment execution. Works with supervisor and SPARO Analyst to identify high-risk sub-recipients; implements sub-recipient risk management plans and monitors adherence to contract terms. Actively liaison between multiple DHHA departments to facilitate communication, problem resolution, teamwork and process improvement. Serves as intermediary to ensure compliance across departments when regulations and sponsor terms govern multiple entities. Educates assigned departments and others on regulations and best practices; acts as a continuing resource in application and interpretation for the analyst’s portfolio. Exercises tact, diplomacy and discretion in verbal and written communication with departments, sponsors and DH personnel. Pursues collaborations with other departments and outside agencies. Identifies problems and initiates opportunities for improvement. Participates in cross‑training with other departmental analysts. Assists with audits by gathering and reviewing necessary information. Other duties as assigned. #J-18808-Ljbffr Community Health Association Of Mountain/plains States (champs)