Municipal Court Administrator

General Summary & Purpose Under the general direction of the Director of Finance, the Court Administrator performs duties in accordance with state law, the City Charter, and City Ordinances. The Court Administrator manages the daily operations of the court and provides support and supervision to the clerical staff. Supervision Received and Exercised This position receives direct supervision from the Director of Finance and supervises assigned staff. Primary Duties & Responsibilities Supervises and manages assigned staff, including hiring, training, mentoring, evaluating, disciplining, developing staff skills, and providing a work environment conducive to self‑motivation, open communication, and a team approach to productivity. Supervises, develops, trains, and provides quality assurance over the Deputy Court Clerk. Ensures Municipal Court operations and service efforts comply with all laws, policies, regulations and City goals. Manages and directs operations of Municipal Court through developing long‑ and short‑term plans, organizing, participating and supervising work activities for court processes; identifies opportunities for improvement of the efficiency and effectiveness of service delivery methods and procedures and allocates resources accordingly. Coordinates the docket for jury and bench trials, setting the court calendar, and ensuring readiness of court facilities before judges take the bench; issues juror summons, drafts complaints, prepares court dockets, assists Judge and Prosecutor during sessions with paperwork, executes records dispositions, and updates case management system per Judge’s orders. Manages court records and provides accurate reporting of court statistics and fine/fee information to necessary agencies and management; reviews financial records of court fines collected, ensures accuracy of daily postings, tracks charges filed in court cases and the disposition of each charge, and provides for the clearance of warrants. Performs all post‑judgement functions associated with case filings, including creating arrest warrants and bond forfeiture notices. Implements and directs records‑management procedures, adhering to City and state guidelines for records retention and filing for all court documents and correspondence; responds to requests for information in a timely, consistent, and accurate manner and ensures compliance with the Texas Open Records Act and other public information laws. Develops and submits all required court reports and submissions of collection cases. Minimum Qualifications Education and Experience Associate’s Degree in Criminal Justice, Business Administration, or a closely related field; work experience may be considered a substitute for the education requirement. A minimum of three to five years of Municipal Court Administrator experience, including supervisory experience, or increasingly responsible experience as a Deputy/Assistant Court Administrator. Experience with Tyler Technologies InCode preferred. Required Licenses or Certifications Valid Texas Driver’s License required. Possession of Level I Municipal Court Clerk certification required. Certification as a Texas Court Clerk Level II preferred. Notary Public Certification preferred. Required Knowledge Of State of Texas court procedures, legal terminology, and legal requirements for municipal court operations and processes. Municipal Court case flow, procedures and operations. Principles for the management of legal documents and court records. Court accounting systems, rules and standards. Record keeping and records management principles. Required Skill In Ability to read and understand complex court rulings. Ability to communicate effectively verbally and in writing. Ability to supervise staff and provide leadership, delegate responsibility, and follow through. Ability to interpret and apply court standards and procedures, applicable state rules and regulations, and City policies and procedures. Ability to explain court procedures and processes clearly, concisely, and comprehensively. Ability to assess and prioritise multiple tasks, projects, and demands. Ability to prepare required reports correctly. Ability to work extended hours as needed. City of Fate Employee Benefits Health Insurance, Dental, Life, AD&D, Short‑term, and Long‑term disability benefits are provided by the City. Health Benefits United Healthcare Choice Plus PPO Network Base Plan: $1,500 single / $3,000 family deductible in network $5,000 maximum out‑of‑pocket per individual ($10,000 family) Alternate Plan: $3,000 single / $6,000 family deductible in network $6,000 maximum out‑of‑pocket per individual ($12,000 family) $425.00 monthly HRA account ($5,100 annually) can be used to pay down dependent medical insurance premiums or for unreimbursed health expenses. Dental Benefits United Healthcare Dental PPO (DPPO) $50 individual deductible; $150 family deductible $2,000 Calendar Year Maximum Life / AD&D Benefits Basic Life – $30,000 AD&D – $30,000 Short‑Term / Long‑Term Disability Short-Term Benefits begin on 7th day of injury/sickness up to 12 weeks Pays 60% of salary up to a maximum benefit of $1,250 weekly Long-Term Benefits begin on 90th day of injury/sickness Pays 60% of salary up to a maximum benefit of $5,000 monthly Available at Employees’ Cost Vision Insurance – United Healthcare Supplemental Life Insurance – United Healthcare Supplemental Insurance Policies – Aflac TMRS (Retirement) Mandatory deduction of 7% City matches 2:1 Five‑year vestment period 457 Deferred Compensation Plan – ICMA Voluntary contributions on a pre‑ or post‑tax basis Employee contributions only Paid Holidays + Personal Day New Year’s Day Martin Luther King Day Good Friday Memorial Day Juneteenth Independence Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day Personal Day Payroll and Paid‑Time‑Off Employees are paid bi‑weekly and earn Paid‑Time‑Off (PTO) at the rate of 6.16 hours per pay period for the first four years of employment. PTO accrual increases after the 4th year and 9th year of employment. #J-18808-Ljbffr