Marketing Coordinator

Job Description

Marketing Coordinator III

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Location: 100% Remote (U.S.) or if a candidate resides in Chicagoland, IL - expectation will be mandatory in office hybrid schedule Downtown Chicago, IL

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Pay: $40–$50/hour (W2)

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Duration: Contract through February 2027, with potential for extension

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Schedule: Full-Time | 40 Hours/Week

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About the Opportunity

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Our client, a large, multi-national publicly traded insurance organization is adding a key position to the team and targeting a detail-oriented Marketing Coordinator to support the firm's Line of Business (LoB) Marketing team. This position will play a key role in coordinating marketing campaigns, managing cross-functional projects, delivering performance reporting, and improving marketing operations through process optimization and emerging AI technologies. The ideal candidate brings a strong combination of marketing execution, project coordination, reporting, stakeholder management, and digital marketing experience within a fast-paced, collaborative environment.

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Key Responsibilities

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Marketing Campaign Execution

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• Coordinate marketing initiatives across email, digital, social media, and web channels.
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• Support email marketing campaigns, content deployment, and campaign administration.
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• Manage campaign workflows, including stakeholder reviews, legal approvals, and project tracking.
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• Coordinate website content updates and ongoing digital maintenance.
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• Ensure marketing deliverables meet brand standards and compliance requirements.
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Project Management & Cross-Functional Collaboration

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• Partner with Marketing, Sales, Underwriting, Risk Control, Claims, and other business teams.
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• Track project milestones, timelines, deliverables, and dependencies across multiple initiatives.
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• Communicate project updates, identify potential risks, and escalate issues as needed.
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• Support cross-functional meetings, stakeholder communications, and project documentation.
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Marketing Operations & Reporting

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• Coordinate recurring marketing reporting activities and consolidate data from multiple sources.
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• Develop campaign performance summaries, reports, and presentations.
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• Track marketing KPIs and translate results into actionable business insights.
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• Maintain reporting calendars and ensure timely, accurate delivery of recurring reports.
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• Identify opportunities to improve reporting accuracy, consistency, and efficiency.
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AI Enablement & Process Improvement

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• Support the adoption of generative AI tools within marketing workflows.
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• Identify opportunities to automate repetitive tasks and streamline operational processes.
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• Develop and standardize reporting templates, workflows, and documentation.
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• Assist with maintaining shared AI resources, prompt libraries, and best practices.
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• Contribute to continuous improvement initiatives across the marketing function.
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Required Qualifications:

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• 2–4+ years of professional marketing experience, preferably supporting campaign execution, marketing operations, or reporting required .
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• Strong understanding of digital marketing, marketing communications, and campaign coordination with proven ability to execute these functions required .
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• Experience managing multiple projects, priorities, and deadlines simultaneously successfully required .
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• Demonstrated ability to work collaboratively with cross-functional stakeholders.
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• Experience developing reports, presentations, and business-focused performance summaries.
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• Strong Microsoft Office skills, particularly Excel, PowerPoint, Word, and Teams.
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• Excellent written and verbal communication, organizational skills, and attention to detail.
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• Familiarity with generative AI tools and their application in business workflows.
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• Bachelor's degree in Marketing, Communications, or a related field, or equivalent professional experience.
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Preferred:

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• Previous experience in insurance, financial services, B2B marketing, or an agency environment.
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• Experience working within a large, matrixed corporate organization.
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• Hands-on experience with email marketing platforms, marketing automation tools, content management systems (CMS), and project management software.
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• Experience supporting marketing analytics, campaign performance reporting, and process improvement initiatives.
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• Exposure to AI-enabled marketing workflows and automation.
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