Administrative Assist - Residential

Administrative AssistantSUMMARY The Administrative Assistant is responsible for managing and performing administrative duties to support the day to day operations of the Agency.ESSENTIAL DUTIES AND RESPONSIBILITIESReceptionist duties including greeting guests, notifying staff of guests' arrival and answering all incoming phone callsTypes correspondence, reports, etc.; Maintains forms systemWrites up orders and maintains/organizes supplies and office equipment for all locations; Tracks orders for trendsSubmits monthly transportation logs; Arranges vehicles for oil changes and coordinates back up transportation as neededCompletes monthly DDSN census report and maintain yearly census spreadsheetAs requested, schedules meetings, arranges for supplies, sends correspondence and types minutes for Committees & MeetingsAs requested, schedules and coordinates yearly Fire Marshall Inspections of residential homesMaintains current Residential Setting list; Maintains current Resident contact listMonitors BCI calendar; Supports staff in scheduling/registering for trainings, meetings, etcOther duties as assignedREQUIRED KNOWLEDGE, SKILLS AND ABILITIESExcellent written and oral communication skillsComputer literate using a variety of available software and programs, ability to organize work stationAbility to perform a variety of tasks, often changing assignments with short noticeConduct self according to Agency policyAccept constructive criticism; Accept responsibility and work as a team player and leaderMaintain confidentiality of individual and employee information at all timesExecute duties and represent Berkeley Citizens, Inc., in an efficient, cooperative and ethical mannerShould perform skills necessary to diffuse volatile situationsHave a valid SC Driver's License and good driving recordGood physical abilities to include: fine and gross motor skills necessary to be able to perform the job, excellent verbal communication (speaking and hearing), visual acuity (reading to include small print) and mathematical conceptsSubject to both indoor and outdoor environments and may be subject to temperature of hot and cold conditions for short periodsMay be subjected to possibilities of physical assault, property destruction and may be required to wear protective clothing to prevent infectionsHIGH SCHOOL OR BETTER