Coordinator Customer Service

Coordinator Of Customer Service

At Hapag-Lloyd, we will support the further development of your skills in our culturally diverse, stimulating environment as you help us grow our customer base. As the Coordinator of Customer Service, you will facilitate the movement of cargo and keep customers satisfied with any and all details of shipments. Provide immediate response to customer inquiries, provide timely information to Customs and the terminals, and provide paperwork and electronic data to various locations.

Responsibilities

Creates bookings and accurately assigns rates Identifies the route that will move containers from the beginning to the ending location Works with the Equipment Department to determine equipment availability Ensures that any and all documentation required for a shipment is received in a timely manner Updates bookings when necessary and notifies all affected parties of changes Provide full customer service on all inbound questions including arrival information, charges due, delivery location of cargo and information on Bill of Lading and Manifest to consignee. Adhere to PREX, Process Excellence, as available in HIP. Prepare Customs Manifests and Freight Manifests where applicable. Collaborate with GSC Global Service Centers on import and export document preparation and release as required. Verifies that customer is in good credit standing and sends bills of lading through the accounting department to confirm accuracy Issues Vessel Certificates to the customers Responsible for the management of Vessel Voyage, Customs Manifest and any miscellaneous reports as required Ensures that Export Customs references are submitted in a timely manner for cargo sailing of out the country. Work with GSC Global Service Center as applicable ref any Customs AEI. Capture any import or export disputes communicated directly by customer or GSC. Review and attend to any queries presented by GSC Global Service Center regarding import cargo issues. Communicate with internal and external customers via e-mail and phone when additional information is necessary for a shipment. Facilitate the release of cargo including clearance for in-bound moves, customs clearance in Terminal systems, notification of Customs for cargo ordered to General Order, and filing Customs entry for empty containers. Arrange Mini Land Bridge transportation and bookings on carriage in conjunction with GSC team as necessary. Prepare cargo release, issue delivery orders and support customers with proper information and processes in conjunction with the GSC team, as necessary. Contact customers if goods are placed on hold by Customs or Agriculture. Keep proper archives and maintain files of data as required by ISO9002 where applicable. Investigate and resolve problems. Communicate with Customs regarding correction letters and/or other relevant information pertaining to a shipment. Prepare invoices for any additional charges that may have been incurred on a shipment.

Qualifications

Associate degree and 2 years' experience in the Maritime Industry or the equivalent combination of education and experience preferred. Convey information clearly over the phone and express patience, empathy and understanding with the voice alone. Ability to understand and communicate with people whose native language is different from your own. Ability to be polite when asking people to repeat, calm those who are angry and manage multiple calls effectively. Knowledge and understanding of most shipping terms, routings, schedules and the general practices of various countries, carriers, ports, and terminals for job assignments. Excellent written and verbal communication, including active listening and report writing. Excellent organizational skills and attention to detail. Strong analytical, problem-solving, and math skills. Proficient using MS Office, Word, Excel, PowerPoint, Teams, and other software to meet work demands.

This position is in the United States and requires eligibility to work in the United States and completion of the employment eligibility form required under federal law

About the Team

At Hapag - Lloyd, we are committed to creating a workplace where innovation, collaboration, and employee well-being thrive. As part of our team, you'll experience a dynamic and inclusive culture that values your contributions and supports your professional growth. We offer:

• Attractive Annual Bonus Based on company performance, recognizing your impact on our success.
• Hybrid Work Environment Enjoy the flexibility of working remotely while staying connected with three in-office days per week.
• Modern Office Space Our state-of-the-art office fosters creativity, collaboration, and comfort.
• Public Transportation Support We help cover commuting costs to make your daily travel easier and more affordable.
• Comprehensive Benefits Package Including 401(k) with company match, and health, dental, and vision insurance plans.

About Us

Hapag-Lloyd is one of the world's leading liner shipping companies, connecting businesses and people across more than 600 ports worldwide. With a fleet of over 300 modern container ships and a vessel capacity of 2.5 million TEU, we keep global trade moving reliably every day. Our global network spans 140 countries, 400 offices, and a growing portfolio of terminal and infrastructure investments. This scale enables us to deliver consistent, high?quality service across continents and to support our customers in even the most complex supply chains. When you join us, you become part of more than 18,000 colleagues working across borders, functions, and cultures, to not only to deliver quality for our customers, but to create innovation and opportunities across roles, regions, and perspectives. We believe that every exploration is a chance to grow, and every port is a place to belong. Your Journey, Our Horizon

Job Info

• Job Identification 2805
• Job Category Customer Service
• Locations US (Hybrid)