Administrative Assistant

Job Title

Administrative Assistant

Department

Student Life Residence

Worker Type

Regular

Pay Type

Hourly

Hourly Rate

20.15

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Job Description Summary

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit

Characteristic Duties and ResponsibilitiesEssential Functions

Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.

Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.

Assists University staff, faculty, and students; answers inquiries and provides information.

Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.

Gathers and analyzes statistical information regarding department's programs and activities; produces reports.

May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Reporting Relationships

Direction Received: Reports to upper level administrator (i.e. Director, Assistant Director, Dean, AssistantDean, Department Chair, etc.)

Direction Given: Direct administrative supervision of student employees. May provide functional or direct supervision of classified staff.

Minimum Requirements

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Knowledge, Skills, Abilities, and Worker Characteristics

Knowledge of unit's operations, policies, and procedures

Supervisory skills

Knowledge of computer and office applications

Research skills

Working Conditions

Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions.

Additional Position Information (if applicable)

The administrative assistant in the Office of Residence Life, in addition to the above, will:

monitor and reconcile up to 10 departmental p-cards

train members of the professional staff how to expend funds in their residence hall accounts and how to use and reconcile their p-cards

work on a monthly basis with representatives from the US Census who distribute questionnaires to resident students

Special Instructions (if applicable)

Contact Rob Abowitz, Director of Residence Life, for questions regarding this posting. View email address on click.appcast.io View phone number on click.appcast.io

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Reasonable Accommodations Requests for reasonable accommodations for disabilities related to employment should be directed to View email address on click.appcast.io or View phone number on click.appcast.io. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University's mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to View email address on click.appcast.io or View phone number on click.appcast.io.

Clery Act As part of the University's commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University's Annual Security & Fire Safety Report at: which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at View phone number on click.appcast.io.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.