Accounting Systems Administrator (On-Site)

Accounting Systems Administrator

The Accounting Systems Administrator is a key member of the Accounting Department responsible for administering and supporting the financial systems used across the organization. This includes Microsoft Dynamics 365 Finance & Operations (D365), Medius AP Automation, Avalara Avatax, and all associated integrations and financial portals. Although this role partners closely with the IT Department, it resides within accounting and focuses on ensuring systems, data, and processes align with accounting requirements, internal controls, reporting needs, and financial accuracy.

Essential Job Duties and Responsibilities:

ERP & Financial Systems Administration

• Own the strategic administration, optimization, and roadmap of D365 Finance & Operations and related financial systems.
• Administer, maintain Quickbooks Server & Database.
• Manage user access, workflows, security roles, and financial configurations.
• Support integrations with Medius, Avatax, Concur, portals, banking systems, and internal applications.
• Setup new locations and new acquisitions in D365 or Lead financial systems integration activities for acquisitions, new entities, and organizational expansions.
• Setup new users groups and locations in Medius.
• Setup new users and locations in Concur.
• Troubleshoot posting issues, workflow delays, batch job failures, tax calculation errors, and data inconsistencies.
• Support month-end and year-end financial close processes.

Data, Reporting & Analysis

• Build and maintain SQL queries and data extracts.
• Provide reporting support using Excel, D365 workspaces, and analytics tools.
• Maintain financial master data standards.

Process Optimization & Enhancements

• Lead cross-functional initiatives to improve financial processes, system efficiencies, automation, and internal controls.
• Lead ERP upgrades, acquisitions integrations, system implementations, and enhancement projects from planning through deployment.
• Serve as a subject-matter expert on accounting system requirements.

User Support & Training

• Document solutions and create user guides.
• Assist in training Accounting staff in system workflows and best practices as needed.

Security, Controls & Compliance

• Manage ERP security aligned with segregation-of-duties requirements.
• Manage audits, data pulls, and user access reviews.
• Maintain data integrity and financial system compliance.

Collaboration With IT

• Coordinate with IT on patches, upgrades, integrations, and technical troubleshooting.
• Communicate Accounting-specific requirements for system changes.
• Work with vendors and consultants for issue resolution.

General Technical Support for Accounting

• Manage licenses, system permissions, and software needs for accounting users.
• Support setup of new accounting staff.
• Maintain catalog of accounting systems and integrations.
• Responsible for the maintenance and support of MEI business servers System
• Other as assigned

Minimum Qualifications (Experience, Skills, and Education):

• Associates degree or equivalent in information technology.
• Minimum four (4) years proven experience as Network Administrator or comparable field.
• Excellent interpersonal and project management skills.
• Ability to create and write clear, complete documentation of systems and procedures.
• Strong customer service orientation with the ability to effectively support, train, and communicate with users of varying technical skill levels.
• Excellent analytical and problem-solving skills including high degree of attention to detail and accuracy.
• Must be able to uphold the highest standards of confidentiality, safeguarding all financial records, system access details, and proprietary information in accordance with company policies and legal requirements.
• Microsoft Dynamics 365 experience.
• Medius experience.
• Self-motivated and able to work independently.
• Requires previous experience as a Network Specialist and broad technical knowledge of troubleshooting and resolving a wide variety of complex user problems.
• Ability to use Microsoft Office Applications, and intermediate level of utilizing SQL commands to generate reporting.

Physical Requirements and Working Conditions:

The Systems Administrator position will perform work onsite in a temperature-controlled office environment. Will frequently use a computer, keyboard / mouse, cellular or office telephone, and regular business office equipment. Extended periods of sitting for long durations. Occasional walking over uneven terrain, accessing outdoor areas or perform work in non-temperature-controlled environments may be necessary. Infrequent lifting and/or moving objects of up to 10 lbs. Domestic travel as needed; travel may require driving a vehicle or overnight stays.

Additional Requirements:

Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEIs customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by a Project Accountant and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.