Surgical Scheduler

Job Title: Surgical Scheduler
Location (On-site, Remote, or Hybrid?): Fairfax, VA (Onsite)
Contract Duration: Contract until 01/16/2027
Work Hours: 8:30am - 5:00pm

Description



Job Summary

• The Surgical Scheduler is responsible for scheduling all surgical procedures and ensuring that the appropriate clinical and insurance coding information is collected for the surgery schedule.
• This role receives scheduling requests from various sources, including providers, call centers, and clinics, and schedules the procedure following established guidelines and leadership directions.
• The Surgical Scheduler plays a pivotal role in the surgical team, ensuring that all procedures are efficiently scheduled and coordinated.
• This position is vital for maintaining the smooth operation of the surgical unit, as accurate scheduling impacts everything from patient care to resource allocation.
• By effectively managing the surgery schedule, the Scheduler ensures that patients receive timely care and that the surgical team can operate efficiently.
• This role supports day-to-day operations and contributes significantly to the overall quality of healthcare delivery.

Duties and Responsibilities

• Schedules and coordinates all surgical procedures, ensuring adequate time is allocated according to the physician's historical OR time slots.
• Assesses and schedules similar surgeries on dates, times, and locations to make the most of the surgeon's availability, and increasing OR utilization and staff efficiency.
• Coordinates special equipment, instruments, and supply requests with appropriate interdepartmental OR care teams, ensuring accurate resources for each surgery.
• Resolves scheduling conflicts by developing and leveraging a strong partnership with the OR Clinical Coordinator or designee.|
• Identifies and obtains missing patient information, equipment needs, CPT codes, and special requests from the physician's office for a complete and accurate surgical posting.
• Identifies and improves scheduling workflow deficiencies through collaboration with surgeons and clinical leadership, focusing on simplification, clarity, and ease of operation.
• Manages equitable and fair OR scheduling between surgeons, prioritizing patient safety, patient access, and safe working conditions
• Represents the Surgery Service Line's excellence in care by accurately processing all surgical scheduling in a timely and professional manner.
• Identifies, collaborates, and integrates care team members which is vital to the accomplishment of the surgery, providing a smooth and unified experience for the patient.
• Coordinates care with surgeons, co-surgeons, and first assists
• Ensures any necessary pre-operative exams/testing are completed prior to the surgery date.
• Ensures that patients are continually updated by tracking and notifying the patient of any scheduling modifications, pre-surgical appointments, or necessary peri-operative assessment.
• May perform additional duties as assigned.