Recovery Project Coordinator

Job Summary

The Recovery Project Coordinator provides project management support for complex environmental, natural resources, infrastructure, and recovery-related projects. Working under the direction of a Project Manager or Program Manager, this position is responsible for tracking project progress, coordinating activities among internal subject matter experts, clients, and subcontractors, monitoring schedules and deliverables, facilitating communication, identifying potential project risks, and helping ensure work is completed on time and within scope.

The position serves as a central coordination point across multidisciplinary teams and helps keep projects organized, moving forward, and aligned with client expectations. Success in this role requires strong organizational skills, proactive communication, attention to detail, and the ability to manage multiple priorities simultaneously.

Supervisory Responsibilities

No

Job Classification

Full-Time; Non-Exempt

Duty Station

Remote

Safety Sensitive

Yes

Travel

Up to 25% contingent upon business needs

Duties/Responsibilities

• Coordinate day-to-day project activities across multiple teams and projects to support successful project execution and timely delivery of work products.
• Monitor project schedules, milestones, action items, and deliverable deadlines to ensure project activities remain on track.
• Track progress against established project work plans, identify potential scheduling risks, and follow up with team members regarding outstanding tasks and upcoming deadlines.
• Assist in ensuring project deliverables are completed in accordance with established scope, schedule, and quality requirements.
• Develop, update, and maintain project tracking systems, schedules, dashboards, and other project management tools.
• Coordinate technical inputs, information, and work products from subject matter experts, technical specialists, and project team members.
• Schedule and facilitate internal project meetings, including coordinating meeting logistics, preparing agendas, documenting meeting minutes, and tracking action items.
• Assist project managers in coordinating interdisciplinary teams, managing project workflows, and ensuring follow-through on assigned responsibilities.
• Gather and organize technical information from project specialists to support reports, client communications, and project deliverables.
• Serve as a primary point of contact for routine project communications between clients, internal staff, and subcontractors.
• Coordinate meetings, information requests, data collection activities, and project reviews involving clients, subcontractors, and internal project teams.
• Monitor subcontractor schedules, project activities, and deliverable commitments to ensure alignment with overall project requirements.
• Communicate project status updates, outstanding action items, and emerging issues to project managers and leadership.
• Support client relationship management through timely communication, coordination of project activities, and tracking and resolution of project-related issues.
• Develop and maintain project status reports, dashboard summaries, and other reporting tools to monitor project performance.
• Track project budgets, schedules, milestones, and deliverable completion status to support project oversight and reporting requirements.
• Prepare and maintain meeting notes, action item logs, decision records, and other project documentation.
• Assist with monthly project reporting, invoicing processes, and the preparation of supporting documentation.
• Provide project managers with accurate and timely project information to support planning, decision-making, and overall project management.
• Identify potential project bottlenecks, resource conflicts, scheduling delays, and other risks that may impact project performance.
• Escalate project issues requiring management attention and assist in tracking the resolution of identified risks and outstanding action items.
• Support the implementation of corrective actions to address project challenges and maintain established schedules and deliverable requirements.
• Maintain organized, accurate, and current project files, records, and documentation in accordance with company and client requirements.
• Assist with project work planning, resource coordination, and the development of scopes of work, task orders, and project execution plans.
• Coordinate internal quality control reviews, project deliverable reviews, and client submittals to ensure completeness and compliance with project requirements.
• Ensure project documentation, tracking systems, and records are maintained and updated throughout the project lifecycle.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

Required Skills/Abilities

• Active and valid driver’s license maintained throughout employment.
• Exceptional organization and time-management skills.
• Ability to keep multiple tasks and teams moving simultaneously.
• Strong verbal and written communication skills.
• Ability to build productive relationships with clients, technical staff, and subcontractors.
• Ability to identify issues before they become problems.
• Ability to manage competing priorities and deadlines.
• Attention to detail and follow-through.
• Proficiency with Microsoft Teams, Outlook, Excel, Word, Planner, SharePoint.
• Ability to develop reports, meeting summaries, action logs, and schedule tracking tools.
• Strong organizational and follow-through skills.
• Supporting federal, state, or local government clients.
• Coordinating subcontractors or consultant teams.
• Supporting NEPA, land management, engineering, construction, or recovery projects.
• Project management software and reporting tools.

Education and Experience

• Required: Bachelor’s degree in Project Management, Natural Resources, Environmental Science, Forestry, Planning, Public Administration, Business Administration, Communications, Engineering or a related field from a regionally or nationally accredited university
• Required: At least Three (3) to Seven (7) years of experience in coordination, project management, or program support experience
• Required: Experience supporting NEPA, land management, engineering, construction, or recovery projects.
• Required: Experience supporting environmental, natural resources, infrastructure, restoration, or disaster recovery projects.
• Preferred: Project Management Professional (PMP) certification

Physical Requirements

• Active and valid driver’s license maintained throughout employment
• Must possess and maintain valid identification required for commercial air travel and be able to travel by air as required to support business operations
• Prolonged periods of sitting at a desk and working on a computer
• This role routinely uses standard office equipment such as computers, phones, etc.

Benefits

• Health, Dental and Vision Insurance
• Health Savings Account (HSA)
• MDLIVE
• Benefit Hub
• Paid Annual Leave/PTO
• Paid Sick Leave
• Paid Holidays
• 401(k)
• Basic Life
• Voluntary Life Insurance
• Accident Insurance
• Short Term Disability
• Long Term Disability
• Employee Assistance Program (EAP)

Pre-employment Requirements

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process.

Drug and Alcohol Testing Policy

Employees may be subject to undergoing additional drug screens and/or alcohol testing at any time during the period of employment, including without prior notice.

Safety-Sensitive Position

This position has been designated as a safety-sensitive position due to the nature of the work performed and the potential consequences of impaired job performance. Employees in safety sensitive positions may operate vehicles or equipment, work in hazardous environments, respond to emergencies, access critical infrastructure, handle hazardous materials, or perform duties where the exercise of sound judgment, coordination, alertness, and the ability to respond quickly and appropriately are essential. Impaired performance in these duties could create an unreasonable risk of injury or illness to the employee, coworkers, clients, or the public; result in damage to property, equipment, or the environment; or adversely affect client operations, emergency response efforts, or mission success.

EEO Statement

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About Chloeta

Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific, and technical solutions to support military, energy, homeland security, emergency preparedness, and critical infrastructure requirements.