Events Specialist

Position Summary The Events Specialist oversees the planning and execution of small to mid-size firm-wide client events and supports larger, more complex programs. This role manages the full event lifecycle—from venue sourcing and budget development to onsite coordination—ensuring that each event delivers a high‑quality experience for internal and external stakeholders. The Events Specialist also provides administrative and logistical support to the team as needed. This position works under minimal supervision and relies on experience, judgment, and organizational skills to accomplish goals. Essential Functions and Responsibilities Plan and coordinate small to mid‑size firm‑wide events, including receptions, dinners, and short‑format programs hosted in our offices, external venues, and hotels. Manage all event logistics, including venue sourcing, budget creation and oversight, vendor coordination, food and beverage selections, audiovisual needs, and creative/branding requirements; travel onsite for day‑of execution as needed. Ensure all events are delivered at the highest standard and provide an exceptional experience for both internal and external stakeholders throughout the planning process and onsite. Track event expenses and ensure all events remain within established financial guidelines. Lead event planning calls with internal teams, serving as the project manager to keep stakeholders aligned and on schedule. Prepare post‑event analysis and reports, including attendance metrics, feedback, and recommendations for improvement. Interface with senior executives and VIP attendees, providing excellent customer service and professional representation of the firm. Research and recommend event themes, venues, formats, and specifications, including the development of detailed event budgets. Proactively identify and solve problems independently, communicating recommendations to Partners and internal stakeholders. Assist Event Managers with large‑scale or complex events, as well as administrative and operational tasks for the broader team. Demonstrate enthusiasm for a dynamic, fast‑paced environment and contribute to a team culture that strives for continuous improvement. Job Specifications Bachelor’s degree. At least three (3) years of prior event planning experience. Proven ability to plan and execute high‑end events. Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word). Strong written and verbal communication and interpersonal skills. Strong organizational and multitasking skills. Ability to work independently and under own direction and initiative. Ability to travel and oversee event operations as needed. Role requires non‑local event travel 1–2 times per month and local (in‑office or local restaurant) event travel 2–3 times per month. Total Rewards and Compensation Successful candidates will receive a competitive total rewards package, including the opportunity to earn performance‑based bonuses. The target hiring range is $90,000 – $100,000. Base pay is based on market location and may vary depending on job‑related knowledge, skills, experience, and geographic location. Full‑time positions are eligible for a discretionary bonus and a comprehensive benefits package. Legal Notice Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear. Employee must occasionally lift up to twenty (20) pounds. Work Environment: Typical indoor office environment. #J-18808-Ljbffr