Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant Job Description

This Administrative Assistant role is ideal for someone who enjoys working with people, delivers professional front desk support, and feels comfortable navigating multiple internal systems to retrieve and share information. You will serve as the primary point of contact at the reception area, provide comprehensive administrative support to the office, and help coordinate logistics such as booth supplies, meetings, and internal events. This position offers the opportunity to take ownership of front office operations and contribute creative ideas for recognition programs, lunch and learns, and office outings.

• Serve as the primary front desk and reception point, greeting visitors, answering phones, and directing inquiries in a professional and courteous manner.
• Navigate various internal sites and systems to locate, retrieve, and share information efficiently with team members.
• Provide day-to-day administrative support to the office, including data entry, clerical tasks, and maintaining organized records and files.
• Manage calendars and scheduling for meetings, events, and appointments using Outlook and other calendar tools.
• Coordinate shipping, tracking, and ordering of booth supplies, ensuring materials are available and delivered on time.
• Create, edit, and maintain documents, spreadsheets, and presentations using advanced Microsoft Office Suite, particularly Excel, PowerPoint, Word, and Outlook.
• Share and manage files using network drives, OneDrive, Teams, OneNote, and Microsoft Planner to support collaboration across the team.
• Support internal recognition efforts, lunch and learns, office outings, and other team-building activities by coordinating logistics and communications.
• Deliver strong customer service to internal and external stakeholders, maintaining a professional demeanor at all times.
• Collaborate with colleagues in a rapidly growing, professional services environment, contributing to a positive and supportive office culture.
• Handle multiple tasks and priorities simultaneously while maintaining attention to detail and accuracy in all work.
• Assist with other administrative and clerical duties as needed to support the overall operations of the office.

• Advanced working knowledge of Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word.
• 3+ years of experience working on network files, using OneDrive, and sharing files through Teams, OneNote, and Microsoft Planner.
• 3+ years of experience shipping, tracking, and ordering booth supplies.
• Strong written and verbal communication skills that support organizational growth and effective team collaboration.
• Proven administrative support experience, including data entry, clerical work, and front desk or receptionist duties.
• Experience with calendar management and scheduling using Outlook or similar tools.
• Demonstrated customer service skills and a professional, welcoming demeanor.
• Ability to work as a team player while managing multiple tasks and priorities.
• A high school diploma or equivalent.

• An energetic, independent, influential, and collaborative spirit.
• Experience working in a rapidly growing consulting firm or professional services organization (preferred).
• Experience with Microsoft Visio, OneNote, and Planner (preferred).
• 3+ years of administrative or receptionist experience preferred; entry-level candidates will be considered.
• Comfort working with internal collaboration tools such as Teams and OneNote.
• Interest in contributing creative ideas for recognition programs, lunch and learns, and office outings.

This role is 100% in-office, Monday through Friday, from 8:00 a.m. to 5:00 p.m. You will be seated at the front desk/reception area and will serve as the first point of contact for visitors and callers. The office has approximately 50 people assigned, with around 15 people coming in on a regular basis, creating a collaborative yet not overcrowded environment. The position is based in a professional office suite in King of Prussia, PA. The team culture supports growth and development, with many individuals starting in contingent roles and converting to permanent positions. You will work with modern office technologies, including Microsoft Office Suite, OneDrive, Teams, OneNote, and Planner, in a professional, customer-focused setting.

This is a Contract to Hire position based out of King of Prussia, PA.

The pay range for this position is $22.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of King of Prussia, PA.

This position is anticipated to close on Nov 18, 2026.

This is a fully onsite position in King of Prussia,PA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.