Executive Assistant/Office Manager

Job Summary

We are seeking an experienced Executive Assistant/Office Manager for a direct hire opportunity in San Juan, PR. This role is ideal for a highly organized, bilingual administrative professional who enjoys supporting senior leadership while keeping office operations running smoothly and efficiently.

The Executive Assistant/Office Manager will provide high-level support to executive leadership, manage administrative priorities, coordinate vendors and documentation, and assist with reporting, expenses, business metrics, and project follow-up. This is a strong opportunity to join a professional environment that values discretion, organization, teamwork, accountability, and proactive support.

Candidates who thrive in this role are polished, detail-oriented, resourceful, and comfortable working closely with C-Level executives and senior leaders. The position offers stability, competitive compensation, a strong benefits package, and the opportunity to contribute directly to operational success.

Key Responsibilities

- Provide executive-level administrative support, including calendar management, meeting coordination, reports, documentation, expense tracking, and follow-up on key initiatives.
- Coordinate day-to-day office operations, including vendor communication, administrative processes, records, supplies, and internal support needs.
- Prepare, organize, and review reports, financial information, budgets, business metrics, and operational documentation.
- Support operational priorities, process improvements, and cross-functional projects to help improve efficiency and execution.
- Maintain confidentiality when handling sensitive business, financial, and executive-level information.
- Serve as a professional point of contact for internal teams, external vendors, and leadership stakeholders.

Compensation and Benefits

- Salary range: $50,000 to $60,000 per year.
- Direct hire opportunity.
- Medical insurance.
- 401(k) retirement plan with employer contribution and match.
- Life and disability insurance.
- Paid vacation and sick leave.
- Paid holidays.
- Christmas bonus.

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Bachelor’s degree in Business Administration, Finance, Communications, or a related field.
- 5+ years of experience in Executive Support, Office Management, Business Administration, Operations, or a related administrative leadership role.
- Experience supporting C-Level executives or senior leadership in a professional environment.
- Experience coordinating administrative operations, expense processes, vendors, reports, documentation, and projects.
- Ability to work with financial information, budgets, reports, and business metrics.
- Proficiency in Microsoft Office, particularly Excel.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent communication, follow-up, judgment, and problem-solving skills.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Bilingual in Spanish and English.

Preferred Qualifications

- Prior experience in a fast-paced corporate, professional services, operations, or executive office environment.
- Advanced Excel skills or experience creating reports, trackers, dashboards, or business metric summaries.
- Experience supporting process improvements, office procedures, or internal administrative systems.