Office & Facilities Manager

Position Summary The Office & Facilities Manager assists in managing the daily activities of office staff to ensure efficient operations, service, and expense controls. This role will act as a liaison to HDC's office to facilitate the support of department-wide operations. The Office & Facilities Manager will report to the Chief of Office & Facilities Management. Responsibilities Assist with overseeing day-to-day operations, directing maintenance activities, ensuring overall safety and functionality of the corporation’s office space physical infrastructure. Coordinate and oversee preventive maintenance, repairs and technical services for building systems such as HVAC, lighting, electrical and plumbing. Support the development and implementation of departmental goals, policies, and strategic plans, ensuring alignment with corporation objectives and compliance with internal procedures for all office space related activities. Assist in developing, administering, and overseeing departmental budgets. Serve as a point of contact for all office-related requests, coordinate seating assignments for new hires and internal moves. Support the selection process of vendors and the purchase of office equipment and supplies, managing existing vendor partnerships, obtain new contracts, implement, and reinforce corporation policies and procedures. Assist in maintaining corporate insurance policies, file insurance claims, obtain and review required proof of insurance from contractors and vendors. Facilitate office renovation projects, including design, expediting, securing DOB permits and installation, manage space development and provide recommendations on how to increase space efficiency. Maintain ordering, tracking office supplies inventory and equipment to ensure a productive and safe environment. Act as the primary backup for procurement and inventory functions, manage the purchase order system, resolve discrepancies and conduct reconciliation processes to ensure accuracy and compliance. Place orders for routine purchases, manage office supplies contracts and related purchasing documents. Assist in managing the corporation’s fleet operations, including leasing, maintenance, compliance, budgeting, and reporting to ensure efficiency, safety, and cost-effectiveness. Required Qualifications Bachelor's degree preferred. Three to five years of experience providing operational support in a professional office setting. Ability to communicate professionally with people at all levels of the organization and external contacts. Knowledge of expense control and financial management. Knowledge of inventory control policies and procedures. Knowledge of purchasing processes and procedures. Proficient in Microsoft Office such as Word, Excel, Outlook, etc. Must have a valid driver's license and driving experience; able to drive if needed. Ability to perform hands‑on tasks and lift at least 25 pounds. Benefits Health benefits at a reasonable cost. Dental and vision benefits at no cost. Retirement savings plan with a generous match and pension plan. Paid holiday, vacation, sick time and parental leave. Professional development opportunities. Public Service Loan Forgiveness for eligible employees. Wellness reimbursement. Back‑up caregiver benefit. Equal Opportunity Employer HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. HDC is committed to the full inclusion of all qualified individuals and will provide reasonable accommodations for persons with disabilities as needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. If accommodations are needed, please complete the reasonable accommodations section on the application or contact Human Resources. #J-18808-Ljbffr New York City Housing Development Corporation