Executive Assistant - Operations

Executive Assistant – Be the Strategic Partner Behind Executive Success

Are you a highly organized, proactive professional who thrives in a fast-paced environment? As an Executive Assistant, you'll do much more than manage calendars—you'll serve as a trusted advisor and strategic partner to senior leaders, helping drive priorities, streamline operations, and ensure critical initiatives move forward with confidence.

In this role, you'll be at the center of executive decision-making, coordinating across teams, anticipating needs before they arise, and creating seamless experiences that allow leaders to focus on what matters most. If you enjoy solving problems, building strong relationships, and making a meaningful impact behind the scenes, this opportunity is for you.

What You'll Do

Executive & Leadership Partnership

• Manage complex executive calendars, competing priorities, and strategic commitments.
• Plan and coordinate leadership meetings, town halls, offsites, and executive events.
• Prepare presentations, agendas, briefing materials, and follow-up action plans.
• Monitor executive communications and identify high-priority matters.
• Anticipate challenges, remove obstacles, and keep leadership teams operating efficiently.

Communication & Collaboration

• Serve as a key liaison between executives, business partners, and stakeholders.
• Draft professional communications, presentations, talking points, and announcements.
• Coordinate executive messaging and communication channels.
• Ensure commitments, deadlines, and deliverables remain on track.

Project & Program Support

• Support strategic initiatives and high-visibility projects.
• Track milestones, action items, and project progress.
• Partner across teams to drive alignment and resolve issues.
• Maintain operational documentation, processes, and standards.

Meeting & Event Management

• Lead planning and logistics for executive meetings and leadership events.
• Coordinate venues, technology, catering, materials, and attendee experiences.
• Support executive visits, employee engagement events, and offsite meetings.
• Document outcomes and ensure timely follow-through on key decisions and action items.

Business Operations & Reporting

• Create executive-ready presentations, dashboards, reports, and scorecards.
• Compile business updates and leadership reporting materials.
• Assist with budget administration, expense management, and invoice processing.
• Identify opportunities to streamline processes and improve efficiency.

Governance & Confidentiality

• Handle sensitive information with the highest level of discretion and professionalism.
• Maintain accurate, audit-ready records and documentation.
• Support operational controls, governance processes, and compliance requirements.
• Escalate risks and concerns appropriately to protect the business.

What Makes You Successful

Executive Presence & Partnership

• Strong business acumen and professional judgment.
• Proven ability to build trusted relationships with senior leaders.
• Exceptional discretion, integrity, and confidentiality.

Communication Excellence

• Outstanding written and verbal communication skills.
• Experience developing presentations and executive communications.
• Skilled facilitator with strong listening and interpersonal abilities.

Organization & Execution

• Expert at managing multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Highly organized with exceptional time-management skills.

Project & Event Coordination

• Experience planning events, managing action items, and coordinating projects.
• Ability to navigate change and drive continuous improvement.

Analytical Thinking

• Strong problem-solving and critical-thinking capabilities.
• Comfortable analyzing information and developing reports that support decision-making.

Technology Proficiency

Experience with:

• Microsoft Outlook
• Microsoft Teams
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• SharePoint
• OneNote
• Microsoft Lists
• Enterprise business systems and collaboration tools

Key Competencies

Proactive and resourceful mindset Anticipates needs and acts ahead of challenges Strong ownership and accountability Adaptable, resilient, and calm under pressure Exceptional attention to detail and follow-through Trusted with highly confidential information Relationship-builder who thrives through collaboration

Location & Schedule

• Monday - Friday 8am-5pm CST
• Saint Paul, MN & Cincinnati, OH

Basic Qualifications

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities

​Preferred Skills/Experience

• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Strong written and verbal communication skills
• Ability to interpret data, generate reports, and support business needs
• Proven ability to manage multiple deadlines and competing priorities
• Experience supporting senior leaders or working in a fast-paced corporate environment

Why Join This Team

You'll be part of a team that values precision, accountability, and collaboration, while working in a space that directly supports global financial operations. If you're looking to elevate your administrative career and step into a role where you can truly make an impact—this is it.

Location Expectations

This role requires working from a U.S. Bank location three (3) or more days per week.

If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension