Capture Manager and Proposal Writer

Capture Manager & Proposal Writer

Benefits: 401(k), competitive salary, health insurance, paid time off

Location: Remote / Hybrid (Atlanta, GA or Texas preferred)

Reports To: Director of Business Development or Managing Partner

Overview: The Capture Manager & Proposal Writer leads and coordinates business development efforts across state, federal, local government, commercial, and hospital clients. This individual identifies, qualifies, and captures new contract opportunities while developing high-quality, compliant, and competitive proposals that align with organizational growth strategies.

Key Responsibilities

• Research, identify, and qualify opportunities across government (state, local, federal) and commercial/hospital markets through RFP databases, procurement portals, and industry intelligence tools (e.g., GovWin, SAM.gov, BidNet, etc.).
• Develop and execute capture strategies including win themes, competitive positioning, pricing strategy, and teaming.
• Engage with potential clients, partners, and stakeholders to gather intelligence and establish relationships that support winning proposals.
• Lead pre-proposal planning, including pipeline development, bid/no-bid decisions, and resource alignment.
• Coordinate with internal teams and partners on capture plans, schedules, and gate reviews to ensure accountability and progress toward submissions.

Proposal Development

• Manage end-to-end proposal process — from RFI and RFP analysis to submission — ensuring compliance, accuracy, and timely delivery.
• Write and edit technical, management, and past performance narratives tailored to each client and solicitation.
• Develop persuasive, clear, and compliant content that reflects an understanding of client objectives, requirements, and evaluation criteria.
• Coordinate inputs from SMEs, recruiters, and leadership teams to create complete and competitive proposals.
• Maintain a proposal library, including templates, resumes, project write-ups, and boilerplate content for reusability and efficiency.
• Work closely with design and marketing teams to ensure visually polished and professional submissions.

Business Intelligence & Relationship Management

• Maintain a robust pipeline of opportunities across target sectors, tracking through tools such as Monday.com, HubSpot, or internal CRM/ATS systems.
• Monitor competitor landscape and identify strategic teaming or subcontracting opportunities.
• Support relationship building with agency procurement officers, prime contractors, and hospital administrators.
• Contribute to post-submission debriefs, lessons learned, and continuous improvement of proposal processes.

Required Skills & Experience

• 5+ years of experience in capture management, proposal writing, or business development within government contracting, healthcare, or professional services.
• Proven success developing and winning proposals for state and local agencies, federal contracts (GSA, DoD, DHS, etc.), and/or hospital systems.
• Strong understanding of procurement processes, contract vehicles, and compliance requirements (e.g., RFP, RFQ, IFB, IDIQ, BPA).
• Exceptional writing, editing, and communication skills with attention to detail.
• Experience with proposal management tools (e.g., RFPIO, Loopio, SharePoint, GovWin, Canva, Adobe, Word templates).
• Knowledge of pricing, staffing plans, technical volumes, and past performance documentation.
• Ability to manage multiple concurrent deadlines in a fast-paced environment.

Preferred Qualifications

• Experience supporting proposals for staffing, IT, healthcare, or professional services contracts.
• Familiarity with HUB, WOSB, DBE, or MBE certification programs and utilization in public sector proposals.
• Experience working with hospital systems (e.g., public health departments, academic medical centers).
• Bachelor's degree in Communications, English, Business, or related field.
• APMP certification (Association of Proposal Management Professionals) preferred.

Key Competencies

• Strategic thinker with a sales-oriented mindset
• Excellent time management and organizational skills
• Collaborative leadership and communication across departments
• Strong research and analytical capabilities
• Results-driven with a focus on measurable outcomes

Performance Metrics

• Pipeline growth and qualified opportunity conversion
• Win rate percentage and proposal quality scores
• Timely, compliant submissions across all sectors
• Internal stakeholder satisfaction and team alignment

Compensation: $85,000.00 - $120,000.00 per year