Accounting Assistant

Job Title

Summary: To be in charge of all bills and payments related to vendors and customers. To deal with consignor questions and concerns. To ensure that daily deposits are completed accurately and to record all payments coming in and going out of the company.

Qualifications & Requirements

•Excellent customer service skills •High school diploma •Accounting background •Clerical skills •Attention to detail •Ability to answer phones •Problem solver •Good verbal and written skills •Punctual •Organized •Dependable •Team player •Well spoken •Mathematic proficiency •Computer skills

Essential Job Functions

•To know how online bidding works and functionality of auction sites •Accounting aspects of Repocast.com •Assist in refunds/questions regarding refunds •Pay bills and issue consignor payouts •Dealing with all aspects of Resells •Help troubleshoot problems with credit card machine, emails, and other payment machines •Help answer customer and cashier questions

Typical Duties

•Count deposits from previous day and prepare the deposits to go to the banks •Perform accounting activities in QuickBooks [entering deposits, issuing checks, transferring funds, creating appropriate journal entries] •Check cashier balance sheets and drawers for accuracy, correct and address mistakes •Prepare Telecheck tracking sheet and confirm accurate posting in bank account •Prepare USAEPAY tracking sheet for credit card payments received from customers and enter deposits in to QuickBooks •Issue credit card refunds •Issue check refunds •Vendor data entry •Payout check data entry •Apply payout check information in auction software •Auction balancing •Apply wire transfer payments received to appropriate invoices, email customers paid invoices, add wire transfer deposits to QuickBooks •Make invoice and statement adjustments as needed •Code Accounts Payable invoices to the appropriate G/L account(s) •Track and code company credit card transactions, collect receipts for all transactions, and manage meal forms for appropriate transactions •Sort/pay/file/mail bills •Help maintain all sections of Resells spreadsheet •Communicate with customers who have not received payout checks [verify address, check online banking to determine if check has cleared our account, stop payment on uncleared checks, reissue checks] •Go to banks to make deposits and pick up change orders or cashier's checks •Other tasks as asked by management

***Company has right to change job description at its own discretion at any time***