Administrative Assistant

We are a civil engineering firm that performs geotechnical, geological, environmental and structural inspections for commercial buildings, schools, hospitals, levees, bridges, water treatment plants, government facilities and transportation projects. We maintain offices in Roseville (Headquarters), San Leandro and Redding, California. We are looking for staff who are looking to work in a team environment and are committed to collaborating with other team members.

Job Summary

• Answer phones and direct calls to appropriate team members. 
  
• Provide general support to visitors
• Ensures filing systems are maintained and current.
• Orders, receives and maintains office supplies
• Prepares work orders and job packets for vendors and clients as needed. 
• Responsible for making sure all vendor and client paperwork for projects is current and accurate. 
• Prepare documents to be reviewed by the Engineering team.

The administrative assistant position handles a variety of tasks that offers support to all departments. This individual must have exceptional multi-tasking skills as well as excellent communication skills, with an upbeat attitude. The administrative assistant should be able to assist management and all visitors to the company by handling office tasks and providing polite and professional assistance via phone, mail and e-mail. They should be experienced in handling a wide range of administrative and receptionist support while working independently with minimal supervision. This individual should be well organized, flexible and enjoy meeting support challenges in an office of diverse people.  Administrative Assistant Responsibilities and Duties

• Coordinate with IT when maintenance is needed.
• Maintain office and kitchen supplies.
• Pick-up, sorting and distribution of incoming and outgoing mail, parcel shipments and daily outgoing Mail Drop.
• Maintain photocopier meter as well as restocking photocopier paper.
• Perform data entry
• Assist with clerical tasks for other departments

Requirements Administrative Assistant Skills and Qualifications:

• High School Diploma or AA Degree (BA/BS degree preferred but not needed).
• At least 4 years of related experience, or an equivalent of education and experience.
• Proven oral and written communication skills with the ability to interact with all levels within the organization effectively. 
• Construction background preferred. 
• Proactive and maintains schedules, due dates and actively communicates with manager. 
• Proficient in MS Office applications and Apple products.
• Experience with Apple Software preferred. 
• Attention to detail and well organized is required. 

Key Performance Evaluation Criteria:

• Follows and promotes compliance with company policies and vision for the company. 
• Demonstrates excellent time management skills and ability to help improve systems. 
• Delivers a professional image to clients, inter-department personnel and with team members.
• Engages in the company culture and promotes team success.
• Meets or exceeds the technical knowledge requirements of their department. 
• Delivers and encourages excellent quality of work including performance and written work product. 
• Ability to lead by example and encourage their team to excel for the benefit of the company.
• Finds solutions to challenges and resolves the challenges within their area of responsibility.
• Expands their knowledge and capabilities to enhance their contributions to the organization.

Job Type: Full-time

Benefits:

• 401(k)
  
• 401(k) matching
  
• Dental insurance
  
• Flexible spending account
  
• Health insurance
  
• Health savings account
  
• Life insurance
  
• Paid time off
  
• Tuition reimbursement
  
• Vision insurance
  

Schedule: 8 hour shift

Work Location: In person