FISCAL ASSISTANT II

Requisition No: 878808


Agency: Department of Health

Working Title: FISCAL ASSISTANT II - 64068440

Pay Plan: Career Service

Position Number: 64068440


Salary: $34,759.92 ANNUALLY/ $1,336.92 BIWEEKLY


Posting Closing Date: 07/22/2026


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OPEN COMPETITIVE JOB POSTING

PENDING VACANCY

Your Specific Responsibilities:

This position provides fiscal and administrative support to the Finanance & Accounting Section (F&A) at the Okaloosa County Health Department (OCHD). Duties are performed with strict adherance to OCHD and Florida Department of Health (FDOH) guidelines and pliicies, Florida Statutes, and Florida Administrative Code.


Fiscal and Administrative Support:

• Manages and facilitates correspondence and information exchange; answers and routes phone calls and messages, monitors individual and group email accounts
• Process incoming and outgoing mail
• Assists in development of and prepares a variety of documents and materials including procedures, informational guidance, forms and other internal documents
• Scan, sort and maintain fiscal/clerical records and documentation
• Assist with maintaining F&A records and the preparation of records dispositions
• Conduct reconciliation of daily cash transactions
• Preparation of bank deposit
• Review invoices and process accounts payable transactions
• Prepare and maintain a variety of F&A reports, databases and tracking systems
• Supports routine and episodic projects of the F&A Section and the Business Office

Serves as a Deputy Registrar in the OCHD Office of Vital Statistics to provide continuity of operations and office coverage. Performs essential duties in the absence or disability of the Chief Deputy Registrar. Serves as a liaison with the State Office of Vital Statistics, Medical Examiner, Department of Business and Professional Regulation, the medical community, funeral home directors, hospitals, and the public, in accordance with Chapter 382 F.S.

Coordinates fleet vehicle reservations, maintains reservation calendar. Verify and reconcile SunPass toll charges. Assist with administrative duties in support of maintenance of vehicle fleet.

Attends and completes trainings as needed to maintain current knowledge of all pertinent policies and procedures. Attends routine meetings and conference calls related to all areas of duties and responsibilities. Provides support and serves in a backup capacity for all other F&A functions as needed.

Performs all other duties as assigned in support of the Agency's mission and vision.

Required Knowledge, Skills, and Abilities:

• Ability to manage time and organize and coordinate work assignments
• Ability to communicate effectively and professionally using a variety of methods
• Ability to identify and analyze problems and develop plans or procedures to correct these problems
• Skill in compiling, organizing, and analyzing data for the purpose of monitoring and evaluation
• Skill in interpreting regulations, statutes, and policies and applying them

Qualifications:

• Experience working with data or performing data entry
• Experience working with computers and general business/office equipment
• Experience utilizing Microsoft Office applications
• Experience working in a fiscal, clerical or administrative support role

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health in Okaloosa County

221 Hospital Drive NE, Fort Walton Beach, FL 32548

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.


This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.


Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:


If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.


The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.


Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.


The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.


Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.


The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.


Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.


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