Production Project Manager - Experiential Marketing

Job Description Job Description ABOUT YOU We're looking for a Production focused Project Manager who is organized, communicative, and relentlessly detail-oriented. Someone who brings structure and clarity to creative and print production projects and keeps designers, vendors, and stakeholders aligned from brief through delivery. You are a natural coordinator who ensures nothing falls through the cracks: timelines are tracked, approvals are documented, and stakeholders always know where things stand. This role sits within the Experiential Marketing Team and focuses on the production of printed materials, graphics, video, and other marketing collateral, with event and campaign collateral as the primary area of ownership. You will manage the full production lifecycle across all B2B and B2C event projects: signage and booth graphics, printed collateral, branded merchandise, digital and video assets, and every physical or visual touchpoint that brings a brand to life at an event. You will serve as the primary internal point of contact for production-related requests, working cross-functionally with designers, video and content teams, external print and fabrication vendors, the Project Manager for the US, and other internal stakeholders to keep creative, operational, and event workstreams moving in sync. The right person for this role has an exceptional eye for detail, catches errors before they reach print, and is proactive in surfacing risks, delays, and blockers. You are consistent in written communication, confident in managing multiple deadlines at once, and comfortable holding vendors and internal teams to specifications, brand standards, and quality expectations. ABOUT US Xsolla is a global commerce company with robust tools and services to help developers solve the inherent challenges of the video game industry. From indie to AAA, companies partner with Xsolla to help them fund, distribute, market, and monetize their games. Grounded in the belief in the future of video games, Xsolla is resolute in the mission to bring opportunities together, and continually make new resources available to creators. Headquartered and incorporated in Los Angeles, California, Xsolla operates as the merchant of record and has helped over 1,500+ game developers to reach more players and grow their businesses around the world. With more paths to profits and ways to win, developers have all the things needed to enjoy the game. For more information, visit xsolla.com. Responsibilities: Manage production timelines, budgets, and approvals for print, graphic, and video projects from brief to final delivery

Coordinate with designers, videographers, and external vendors to ensure assets meet specs, brand guidelines, and deadlines

Run proofing and quality checks on files, colors, copy, dimensions, and finishes before anything goes to print or publication

Source quotes, compare vendors, and manage purchase orders and delivery logistics, including shipping to event venues

Maintain a central tracker of assets, versions, approvals, and open issues so stakeholders always have visibility

Document decisions and feedback rounds clearly to avoid rework and miscommunication

Flag risks early and propose solutions to protect timelines and quality

Lead end-to-end planning and execution of global experiential campaigns. Define project scopes, deliverables, and milestones with stakeholders for all new operational projects

Maintain and monitor detailed project timelines using Jira.

Coordinate communication between global marketing and event teams.

Partner with creative, production, and marketing to align on deliverables.

Facilitate project meetings, document outcomes, and follow up on action items.

Manage budget tracking, reporting, and forecasting in Jira and Google Sheets.

Support budget development, tracking, and reconciliation with VP and Ops Manager.

Partner with finance for real-time budget visibility.

Monitor costs and identify risks or opportunities for savings.

Track KPIs and project data through Anaplan or equivalent tools.

Maintain Anaplan dashboards for forecasting and event scoring.

Administer Jira workspaces, ensuring data accuracy and reporting compliance.

Build dashboards and tools to track KPIs (budget efficiency, process adherence, etc.).

Prepare post-event reports on ROI, engagement, and learnings.

Qualifications & Skills: 4 - 6 years of project management experience in marketing, events, or experiential roles.

Proven record of managing multi-stakeholder global projects.

Proficient in Atlassian (Jira, Confluence)

Strong organization and multitasking abilities.

Excellent English communication skills (written and verbal).

Analytical, data-driven approach with actionable insights.

Background in gaming, tech, or entertainment industries preferred.

Self-starter with meticulous attention to detail.

Team-oriented and thrives in fast-paced, global environments.

Passionate about storytelling and creating immersive brand experiences.

The listed range is specific to Los Angeles, CA and varies based on factors such as location and experience. Benefits: We are passionate about fostering a supportive environment for our team, so we prioritize the physical, mental, and emotional well-being of our employees and their families through a comprehensive Benefits Program. This includes 100% company-paid medical, dental, and vision plans, unlimited Flexible Time Off, and a personalized career roadmap for each employee. By investing in professional development through training and educational opportunities, we ensure that our team thrives both personally and professionally. Together, we’re not just building a business; we’re cultivating a community that values creativity, collaboration, and the transformative power of play. Equal Employment Opportunity Statement: Xsolla is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by law. We consider qualified applicants with criminal histories in accordance with the Fair Chance Act. Criminal History Consideration: For the Project Manager, we will conduct a background check that may include the following: Criminal history check Employment verification Education verification Relevance to Job Responsibilities: The background check is relevant to this position because of the following role responsibilities: Accessing confidential company data Ensuring compliance with regulatory requirements Handling sensitive financial information/managing budgets/accessing funds Rights Under the Fair Chance Act: Applicants are encouraged to inquire about their rights under the Fair Chance Act. If you have questions regarding our hiring practices, please contact View email address on us.fitly.work. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.