Payroll Associate

Payroll Associate

Date: Sep 29, 2026

Location: Farmingdale, NY, US

Company: RailWorks

Benefits Offering RailWorks is committed to helping our employees live better lives. We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives. Compensation $55000 - $65000 / year

Position Summary

The Payroll Associate will ensure accurate processing and recording of company's payroll, provide timely and accurate financial information, and participate in daily data entry Payroll processing, month end and quarter end financial deadlines.

Primary/Essential Responsibilities and Duties

Payroll Processing weekly and biweekly US and Canada includes:

• Austin Lane timesheet uploads into JDE.
• Coordinate with local and field office for approvals and edit corrections
• Audit and review new hire, terminations, employee changes and tax set-up to ensure payroll is processed accurately
• JDE calculations gross to net payroll, create journal entries, transmit wage payments and ACH bank files.
• Union and Rate Set-up (review of Collective Bargaining Agreements to update JDE tables) if applicable.
• Coordinate with local office, project managers and legal department for missing data
• Review and set up garnishments in accordance with state laws.
• Coordinate with Legal Dept
• Audit/Verify payroll in accordance to state, local, province and federal wages as well as CBA agreements union benefits, fringes, 401K, and prevailing wages (only applicable to companies with union)
• Assists with identifying, analyzing and resolving payroll and wage and hour issues for employees
• Run adhoc reports for business needs for workers comp, accounting reconciliations and miscellaneous reports needed by management
• Handles sensitive and confidential information ensuring compliance with RailWorks policies, union contracts, and applicable legal requirements.
• Prepare Accounts Payable check request to remit payments to third party agencies
• Cross Train and act as payroll processor back-up for other payrolls while team members are out of office.
• Monthly End and Quarterly processes/account reconciliations
• Reconcile end of the month and quarterly reports for worker's comp
• Submit monthly payments for Union, & quarterly payment for Washington worker's Comp if applicable to company.
• Reconcile GL accounts against vouchers for the monthly and quarterly payments.
• ADP Quarterly Tax filing processes and reconciliations for US and Canada
• Work on projects, system testing as needed to comply with regulations or union set-up
• Maintain business registration and research pending tax agency questions for State and SUI payroll accounts
• Quarterly Washington Workers Comp reconciliation and remit payments

Required Skills and Qualifications

Manage workflow to ensure all payroll transactions are processed accurately and timely

Understand proper taxation of employer paid benefits, pre-taxable and non-taxable calculations

Process correct garnishment calculations and compliance with state requirements

Execute time and attendance imports and interface with payroll

Submit wage payment, tax and bank files to third party vendors

Ad hoc financial and operational reporting as needed internally and externally

Multi-state and high volume of payroll processing

Strong Proficiency in Excel and payroll reconciliations

Strong Knowledge of federal and state regulations

Ability to communicate with all levels of management and field offices.

Strong work ethic, flexible work schedule to accommodate payroll processing, monthly and quarterly deadlines as needed

High degree of professionalism to deal with sensitive and confidential material

Preferred Skills and Qualifications

Construction Industry Union/Certified Reporting experience

JD Edwards, Austin Lane ADP Workforce, Enterprise, ADP Smart Compliance

Canadian and US payroll processing/ rules

Physical Requirements and Working Conditions Works in an office environment

Frequently sits for long periods of time

Frequently speaks, reads, writes, and uses a computer keyboard

May require occasional standing, walking, lifting, stooping, or bending

Company Overview RailWorks is North America's leading rail maintenance and infrastructure solutions provider. With over 100 years of experience, our geographic footprint enables us to quickly serve our customers and provides ample opportunities for our employees to grow their careers within the company. We take on challenging projects every day and our success relies on a collaborative, safe, and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with RailWorks without regard to an individual's sex, race, religion, creed, color, national origin, sexual orientation, gender identity, marital status, age, disability, veteran status or other legally protected characteristics.