Medical Records Technician

Job Description

Job Description

Medical.Records.Technician.fy26.docx

Position Title: Medical Records Technician

Division:  Oyate Health Center

Reports To:  HIM Supervisor

Job Summary: 

Primary responsibilities involve performing medical record technician duties in support of the Oyáte Health Center

(OHC) Health Information Management department.

Specific duties include, but are not limited to:

• Complies with applicable federal privacy and security laws and regulations, including the Health Insurance Portability and Accountability Act (HIPAA) and the Health Information Technology for Economic and Clinical Health (HITECH) Act.
• Verifies and maintains accurate patient electronic health records (EHRs), including identifying new and existing records and coordinating EHR number assignment through patient registration areas or provider offices.
• Maintains EHR accuracy by inactivating records of deceased patients as soon as possible, in accordance with the HIM Inactivation Policy.
• Receives and processes release of information (ROI) requests from patients and authorized entities (e.g., hospital staff, law firms, insurance companies, and government agencies).
• Logs each completed ROI request in RPMS.
• Scans medical documents into a patient's EHR based on document type.
• Participates in purchased referred care (PRC) meetings as assigned.
• Participate in performance improvement teams and other committees as assigned.
• Keeps equipment operational by following manufacturer’s instructions and established procedures.
• Answers phone calls promptly and professionally, and transfers calls to the appropriate department or staff as needed.
• Performs related duties as assigned.
• Performs the core responsibilities of the position accurately, timely, and in accordance with established standards.
• Maintains regular and reliable attendance consistent with the position’s schedule and operational needs.
• Communicates effectively with internal and external stakeholders as required by the role.
• Adheres to all applicable policies, procedures, and regulatory requirements.
• Use required systems, tools, and technology necessary to perform the job.

  Minimum Qualifications

• High school diploma or equivalent.
• One (1) year of medical records and data entry experience.
• Preferred one (1) year of medical office support experience.
• Demonstrated computer skills and experience working with electronic health records.

The GPTCHB is a tribal organization which follows tribal preference laws. It is our policy to give preference to qualified Indian/Tribal candidates over a qualified non-native candidate in hiring decisions, if all other qualifications are equal.

Employment is contingent upon the outcome of all required criminal background checks and pre-employment drug screen.

Compliance with our Employee Health Procedure is a condition of employment. You are required to agree that you will comply with all job-related employee health screening and immunizations prior to your first day of employment. Jobs require that you have documentation that you have completed the following immunizations prior to your first day of employment: MMR (Measles, Mumps and Rubella, Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (Tetanus - Diphtheria - Pertussis), and COVID-19 vaccination is required .

This position requires the ability to perform the essential functions of the job, with or without reasonable accommodation. Physical demands and work environment may include:

• Primarily sedentary work is performed in an office or administrative setting. 
• Requires the ability to sit for extended periods and regularly use standard office equipment such as a computer, keyboard, telephone, and copier. 
• Occasional standing, walking, bending, and reaching may be required. 
• Ability to lift and carry office materials or supplies up to 25 pounds occasionally. 
• Requires manual dexterity and visual acuity for computer use and document review. 
• Must be able to read, write, speak, and hear.
• Work is performed primarily in an indoor office or administrative environment. 
• The environment involves everyday risks or discomforts that require normal safety precautions typical of office settings, including proper use of office equipment and awareness of trips, falls, and fire regulations. 
• The work area is adequately lighted, heated, and ventilated. 
• Minimal exposure to hazardous conditions; no routine exposure to clinical, field, or high-risk environments. 
• Occasional attendance at meetings, training sessions, or events may require travel within the organization's facilities.

The employee must comply with all organizational policies, procedures, and applicable laws and regulations. This position is subject to Native Preference, background checks, health requirements, and other applicable organizational standards.