Accounts Payable Specialist

Job Description

Job Description

Description

Job Summary

The Accounts Payable Specialist is responsible for maintaining a full-cycle AP process, that includes invoice processing, vendor management, account reconciliations and payment preparation with a mindset focused on accuracy and efficiency that aligns with Truly Good Foods core values. This role should promote continuous improvement by seeking new and efficient ways of executing tasks, represent integrity, take ownership of duties, deliver results for internal and external customers all while being a positive team member.

Key Responsibilities

Essential Job Duties

• Accurately verify and process vendor invoices in Continia AP software, ensuring proper documentation timely posting to the general ledger in ERP, Microsoft Business Central
• Respond to vendor related inquiries
• Prepare check and EFT payment batches on a weekly basis
• Lead new vendor setup process
• Maintain accurate and consistent vendor records
• Prepare and file 1099s
• Request certificates of liability insurance
• Manage corporate credit card program (Ramp)
• Oversee corporate Amazon account 
• Sales & Use Tax preparation and filing (Monthly, Quarterly and Annually)
• Assist in month end close process via unapproved invoice accrual, recording and reconciling of credit card transactions and other entries as needed
• Reconcile AP subledger to general ledger and alleviate discrepancies
• Support Controller through Ad Hoc requests
• Communicate effectively and escalating issues appropriately
• Consistently report to work on time, prepared to perform duties of position
• Meet department productivity standards
• May perform other duties as required

Scope of Responsibility 

• This job will have periodic access to confidential data such as financial statements, wages and salaries, product costs, and company plans, designs, and/or programs.
• This job follows standard practices and procedures and is expected to accomplish work assignments with a limited amount of supervision.

Skills, Knowledge and Expertise

Knowledge and Skill Requirements 

• Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, financial statements and/or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to read and understand English.
• Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have knowledge of the Microsoft Office Suite, with proficiency in MS Excel and MS Dynamics GP also a plus. 

Education and Experience 

• Associate’s degree of higher in business, accounting or related field, 4-year degree from College or University is a plus
• Five years plus of accounts payable or related experience/training
• Experience working with Microsoft Business Central and Continia (or other automation) AP Software is a plus

Physical Demands 

• While performing the duties of this job, the employee is frequently required to sit for extended periods.
• Frequent, highly concentrated mental and visual alertness is required by this job.
• The employee may occasionally lift and/or move up to 10 pounds. 

Work Environment 

• Work is performed in a comfortable office environment where disruptions occur infrequently.
• The noise level in the work environment is usually moderate.

Travel Required 

• N/A

Benefits

• Affordable healthcare (medical/dental/vision)
• Opportunity to participate in the Health Savings Account (HSA), Health Reimbursement Account (HRA) and Flexible Spending Account (FSA)
• Short Term Disability Insurance paid by the company
• Basic life Insurance equals to your annual salary paid by the company
• Employee Assistance Program, paid by the company
• Long Term Disability Insurance
• The opportunity to purchase additional voluntary insurance coverage for:
• Life Insurance
• Accident
• Whole Life
• Prepaid Legal
• PTO (Paid Time Off)
• 9 Paid Holidays per year
• 401-k Plan (eligible after 6 months of employment)