Senior Management Analyst

Salary : $107,616.00 - $144,216.00 Annually
Location : City Hall - 1414 Mission Street, South Pasadena, CA
Job Type: Full Time
Job Number: 2627-006
Department: Public Works
Division: Admin
Opening Date: 09/15/2026
Closing Date: 9/29/2026 11:59 PM Pacific


Position Overview
The Ideal Candidate

The ideal candidate is an experienced environmental and sustainability professional with a strong understanding of California environmental regulations, and proven experience implementing municipal sustainability programs. The successful candidate will also demonstrate strong skills in grant administration, project and contract management, budgeting, regulatory compliance, and communicating effectively with staff, community members, consultants, and public officials.
The City of South Pasadena is committed to a culture of Collaboration, Accountability, Courage, Ownership, Professionalism, and Service Excellence . Candidates are expected to demonstrate these values in their work and interactions with colleagues and the community.
Purpose

The incumbent will perform a wide variety of highly complex analytical activities within an assigned functional area. Supports and facilitates all administrative aspects of a department and assists managers and directors on special projects, budget implementation, and analysis.
Distinguishing Characteristics

This is the advanced-level class in the Management Analyst series. This class is distinguished from the Management Analyst by oversight responsibility in a variety of functions, and the difficulty and complexity of work performed. It also requires the use of a high degree of independent judgment in making decisions. This position serves as a team lead within the Management Analyst series.

Duties & Responsibilities

• Leads, supports, coordinates, and monitors analysis work performed for various departments; provides general and specific daily direction to subordinates and participates in general performance evaluation.
• Assists, supports, and lead sin the development and implementation of policies, programs and procedures through research and analysis; manages or completes a variety of projects involving research and analysis.
• Coordinates administrative activities for a variety of programs; makes recommendations on policy procedures, workflow, employee training needs, and other work-related projects.
• Develops, coordinates, implements, and evaluates programs and projects such as water conservation, energy efficiency, stormwater quality, refuse and recycling, emissions, reduction, urban forestry, climate action, and environmental conservation.
• Reviews City practices, programs, and procedures for compliance with applicable federal, state, and local laws and regulations; interprets requirements and recommends policies ordinances, resolutions, procedures, and program changes.
• Researches, analyzes, and makes recommendations on potential programs for funding under special grant programs; administers tracks, processes, and maintains grant reimbursements and funds; prepares and administers grant budgets.
• Completes financial and narrative reports regarding grant-funded activities; interfaces with finance and other city departments, outside auditors and funding agencies on grant activities.
• Performs various human resources functions; administers Workers Compensation claims and City property damage claims.
• Monitors and updates appropriate insurance coverage on all City properties; participates in and assists with the City's risk management evaluation program.
• Approves invoices and purchasing for management or capital projects; project management or oversight of capital projects; procures and manages consultant resources; monitors contracts and manages contract execution.

• Analyzes and interprets data collected and prepares periodic or special reports; prepares written reports, visual aids, letters, contracts, and other written documents and computerized reports as needed.
• Coordinates interdepartmental activities and issues as directed; answers questions and provides information to City staff and the public regarding city policies, procedures, and contracts.
• Conducts surveys and performs research and statistical analyses on administrative, fiscal, budgetary, personnel, and operational problems; assists in the preparation of requests for proposal or qualifications services required by Department.
• Participates and takes initiative on developing and implementing various communications for Departments; creates, approves, edits, and schedules content.
• Serves as a representative or staff on committees, review boards, and management study teams; coordinates committee activities, meetings, related responsibilities and assigned projects.
• Represents city with other governmental agencies and community groups as assigned.
• Coordinates environmental-service emergency preparedness and response activities, as assigned.
• Performs other related duties as assigned.

Qualifications

• Bachelor's Degree in public administration, political science, Communications, environmental or earth science, urban planning, or a related field.
• Five (5) years of increasingly complex analytical, administrative or program management experience with a governmental agency, preferably within a municipal setting. A master's degree is desirable.
• Possession of a valid Class "C" California Driver's License.

Note: An equivalent combination of experience, education, and/or training may substitute for the listed minimum requirements.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of English, grammar, spelling, and conversational skills.
• Knowledge of writing and grant writing techniques.
• Knowledge of data collection and analysis.
• Knowledge of commonly used office equipment.
• Knowledge of administrative procedures and City functions
• Knowledge of business correspondence
• Knowledge of applicable federal, state, and local laws, codes, regulations, and regulatory programs (e.g. Government Codes, environmental law, tree ordinances, and other related mandates to the assigned area)
• Knowledge of budget preparation and control, grant administration, contract administration, project management, public outreach, and consultant oversight.
• Ability to develop and implement communications for various departments across multiple platforms.
• Ability to analyze and compile technical, operational, financial, and statistical data.
• Ability to establish and maintain effective working relationships with employes, elected and appointed officials, public agencies, community groups, businesses, consultants, and public.
• Ability to present a courteous, professional public image to the public and citizens.
• Ability to keep privileged information private.
• Ability to communicate effectively and clearly and take initiative where needed.
• Ability to understand and follow oral and written instructions.
• Ability to operate word processing software.

DESIRABLES:

This position will perform complex analytical activities for the Department of Public Works, supporting and facilitating administrative aspects of the department and functioning as the lead regarding Environmental and Sustainability efforts. The City of South Pasadena is seeking the following desirables:

• Experience developing or administering municipal environmental and sustainability programs.
• Knowledge of environmental laws and regulations, including CEQA, NPDES, AQMD, the Clean Water Act, and AB 939.
• Experience implementing climate action, water conservation, stormwater, recycling, energy, or related sustainability initiatives.
• Experience identifying, securing, and administering grants or other environmental program funding.
• Experience managing environmental consultants, contracts, budgets, schedules, and project deliverables.
• Strong communication and public engagement skills, including preparation of reports, presentations, and community outreach materials.

Additional Information
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is essentially a desk job. Physical demands include occasional lifting up to 25 pounds, some reaching, bending, walking, stooping, and squatting. Ability to hear and speak to the general public, and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment. Strength, dexterity, coordination and vision to use keyboard and video/computer display terminal.
Working Conditions

Generally clean work environment with limited exposure to conditions such as dust, fumes, odors or noise. Requires traveling throughout the City and adjacent areas, and the attendance of occasional night meetings.
Special Requirements:

Possession of a valid Class "C" California Driver's License.
FLSA STATUS:

Exempt
SELECTION PROCEDURE

Applicants are encouraged to apply promptly. The City reserves the right to extend the closing date or close this recruitment without notice. Individuals determined to be qualified and best aligned to the position will be invited to participate in the selection process.


HOW TO APPLY
To Apply:

Employment Applications are available online only. Please submit your completed application and attach copies of ALL certificates and licenses in PDF format.
For technical support with your governmentjobs.com application, please contact View phone number on click.appcast.io.
EQUAL OPPORTUNITY
The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call View phone number on click.appcast.io or email
The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work.

ABOUT THE CITY

The City of South Pasadena (population 26,047) is a charming community located only eight miles from downtown Los Angeles on the west side of the San Gabriel Valley. South Pasadena is known for its beautiful tree-lined streets, stunning homes, unique small businesses, top-quality schools and a strong commitment to community. South Pasadena is also a full-service city with its own fire, police and water departments.

Occupying 3.44 square miles of flatlands and hillsides, South Pasadena's unique character makes it one of California's most desirable locations. The City has a rich history of intact late 19th and early 20th Century neighborhoods and residences, giving it a strong claim as one of the oldest and most historic sites in the San Gabriel Valley. One of the first suburbs of Los Angeles, South Pasadena maintains small-town quality, with charming residential streetscapes, and a historic commercial core, making it one of Hollywood's favorite suburban filming locations, featured in numerous television and big screen productions.

South Pasadena is frequently recognized as a family and environmentally friendly community. The City enjoys quiet, attractive, walkable neighborhoods and a low crime rate. There are numerous active community organizations in South Pasadena, including the Oneonta Club, WISPPA, South Pasadena Arts Council, AYSO, Little League, Boy Scouts, Girl Scouts, Women's Club, Chamber of Commerce, South Pasadena Preservation Foundation, Holy Family Church, St. James Church, South Pasadena Tournament of Roses Association, South Pasadena Chinese-American Club, Vecinos and many others. Boasting over 100 acres of parks and playgrounds and more than 21,000 trees, the City's picturesque environment invites residents and visitors to enjoy numerous opportunities for outdoor recreation. South Pasadena offers an 18 hole, Par-3 golf course, tennis, racquet and pickleball facilities, horse stables and a dog park all in its picturesque Arroyo Seco area.

Small, proud and independent, the City of South Pasadena has preserved its status as a unique community for over a hundred years.

NOTE: The provisions in this job flyer do not constitute an expressed or implied contract; and any provisions contained in this flyer may be modified or revoked without notice.
01


Please complete this Supplemental Questionaire as part of the application screening and selection process. Do not answer "see resume" or "see application" as these are not valid answers. Do you agree to answer each supplemental question truthfully and that your responses can be verified from the information included in the Work Experience and Education sections of your applications?

• Yes
• No

02


To receive timely notifications about my application, I understand that I must provide a working email address and phone number on my City application. I understand that all important information regarding my application and the selection process will be sent via email, and it is my responsibility to ensure my email is active, check it regularly, and add View email address on click.appcast.io to my contacts to avoid messages being marked as spam. I acknowledge that the City of South Pasadena is not responsible for lost or misdirected emails.

• Yes
• No

03


I understand that any inaccurate information or an incomplete application may lead to disqualification from the recruitment process. I have supplied all the applicable and accurate information on my application. Examples of incomplete/inaccurate information leading to disqualification will include, but are not limited to the following: falsifying employment or personal information, incomplete/incorrect employment dates, stating "see resume" under job duties, not attaching requested copies of certificate(s), testing results etc.

• Yes
• No

04


Are you related to, reside with, or have a close personal relationship with any current City of South Pasadena employee, elected official, or commissioner?

• Yes
• No

05


If you do share any relation to any South Pasadena employee, elected official, or commissioner, provide the individual's name, position, and the nature of the relationship. If not, please write N/A.
06


Do you have a valid Class "C" California Driver's License?

• Yes
• No, I do not have a valid California Driver's License

07


What is the highest level of education you have from an accredited college or university in public administration, political science, communications, environmental or earth science, urban planning or a closely related field?

• No college credits completed.
• I have an Associate's Degree.
• I have a Bachelor's Degree.
• I have a Master's Degree.
• I have a Doctorate Degree.

08


How many years of administrative or program management experience with a government agency do you possess?

• No experience
• Less than 3 years
• 3 years or more, but less than 4
• 4 years or more, but less than 5
• 5 years or more, but less than 6
• 6 years or more, but less than 7
• 7 years or more, but less than 8
• 8 years or more

09


Have you worked for a city, county, special district, state agency, or other public-sector organization in an environmental or sustainability capacity?

• No experience
• No, but I have comparable private sector/non-profit experience.
• Yes, previously
• Yes, currently

10


What level of experience do you have managing environmental consultants, contractors, or service providers?

• None
• Assisted with consultant/contractor coordination
• Independently managed consultants or contractors
• Managed contracts, budgets, schedules, deliverables, and performance
• Led multiple complex environmental consulting projects

11


Which of the following regulations or programs have you worked with? (Select all that apply.)

• None
• California Environmental Quality Act
• National Pollutant Discharge Elimination System
• Air Quality Management
• Clean Water Act
• AB 939
• SB 1383
• Other

12


Please briefly describe your level of experience with SB 1383 implementation and compliance Please list the employer, job title for each applicable position. , Experience details must be listed on your application/resume for consideration.
13


Please briefly describe your level of experience with the management of municipality sustainability program. Please list the employer, job title for each applicable position. Experience details must be listed on your application/resume for consideration.
14


Please briefly describe your experience identifying, securing, and administering grants or other environmental program funding. Please list the employer, job title for each applicable position. Experience details must be listed on your application/resume for consideration.
Required Question