Staff Accountant

Staff Accountant

Hohl Industrial Services is seeking a highly motivated, detail-oriented, and analytical Staff Accountant to join our Accounting team. This position plays a critical role in supporting the company's financial operations through accurate financial reporting, accounts payable processing, billing support, reconciliations, and compliance-related accounting activities.

The ideal candidate will possess strong organizational and problem-solving skills, the ability to manage multiple priorities in a fast-paced environment, and a commitment to accuracy and accountability.

Key Responsibilities

Accounts Payable & Cash Management

• Process accounts payable transactions and check runs
• Collaborate with Procurement on vendor setup and maintenance
• Maintain AP holds and retainage in accordance with contract terms
• Review vendor statements and maintain open payable files
• Manage vendor credit lines and monitor low credit limit accounts
• Review daily bank reconciliation activity for AP-related postings
• Process year-end 1099 and 1096 forms
• Manage remote deposit capture of paper checks

Expense & Transaction Review

• Review and reconcile employee-submitted transactions within the ERP system, including:
• Credit card transactions
• Company fuel account transactions
• Home Depot transactions
• Employee expense reports
• Per diem submissions
• Verify per diem compliance against employee time worked

Billing & Job Cost Support

• Collaborate with Project Managers to generate customer billings and resolve billing issues
• Generate internal project billings and obtain approvals
• Support project/job setup processes and phase code creation
• Assist with equipment usage posting and job cost allocations
• Perform job hard close procedures to ensure accurate project financial reporting
• Support time & materials (T&M) billing activities

Financial Reporting & Month-End Close

• Assist in preparing financial statements, including balance sheets, income statements, and cash flow statements
• Prepare journal entries and account reconciliations
• Support month-end close activities and analyze financial data for accuracy and completeness
• Prepare weekly cash flow reports for accounting management review
• Assist with budgeting and forecasting processes

Compliance & Reporting

• Prepare monthly sales tax filings
• Complete NYS Highway Use Tax and Heavy Vehicle filings
• Process union benefit payments and related general ledger entries
• Support internal and external audits through preparation of schedules and documentation

Qualifications

• Bachelor's Degree in Accounting, Finance, or related field preferred
• Equivalent relevant accounting experience may be considered in lieu of degree
• CPA and/or CCIFP preferred, but not required
• Experience with Viewpoint or similar ERP/accounting systems preferred
• Prior experience with:
• Accounts Payable
• Accounts Receivable
• Payroll-related accounting
• Financial statements
• Cash management
• Monthly close processes
• Budgeting and forecasting
• Experience with construction accounting, NYS MURK billing, T&M billing, and construction sales tax is a plus

Skills & Attributes

• Highly detail-oriented with strong analytical and problem-solving abilities
• Ability to analyze financial data and identify discrepancies
• Strong organizational skills with the ability to manage competing priorities
• Excellent communication and interpersonal skills
• Advanced proficiency in Microsoft Excel and Microsoft Office applications
• Ability to work collaboratively across departments and with external partners

Work Environment

This position is based in a professional office environment with standard business hours. The role involves routine office activities, computer work, and extended keyboard use.

Why Join Hohl Industrial Services?

Hohl Industrial Services, Inc. established in 1950, with headquarters in Tonawanda, NY, is a full-service specialized organization that provides for a diverse industrial clientele. Hohl offers a unique range of field, shop, technical, equipment sales and services.

With our professional staff of engineers, project managers, skilled tradespeople, fabricators and machinists, we are able to thoroughly study and develop a customized plan to meet all of our client's needs. Combining this with our innovative strategies and techniques, added with our experienced field personnel, we administer these plans in a safe, expedient and economical measure.

Hohl Industrial Services is a certified AISC fabricator and erector. Additionally, we maintain CWB, NYDOT, ODOT, AWS, ASME and ISO certifications

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other characteristic protected by law.