Part Time Administrative Assistant

Job Title: Administrative Coordinator - This is a Part Time role (24 hours per week)

Job Description

The Administrative Coordinator supports the Technical Development Department by organizing technician development programs, continuing education courses, and supplier-led classes. This role partners closely with maintenance and equipment service teams and supplier support to ensure technical associates receive timely, high-quality training that improves on-the-job performance and supports manufacturing performance targets. The position requires strong customer service, organization, and communication skills to manage training logistics, student progression, and learning management system data.

Responsibilities

• Coordinate and administer Technician Development Program (TDP), Continuing Education (CE) courses, and supplier training classes to ensure technical associates have the skills needed to perform at a high level.

• Schedule classes, training resources, and students for technical training across multiple manufacturing locations.

• Manage TDP student progression by analyzing data from learning management systems and applying PDCA (Plan-Do-Check-Act) methodology to support on-time graduation from development programs.

• Collaborate with Technical Development Department customers at manufacturing facilities through various communication channels to ensure technical associates receive required development to meet business goals.

• Work cross-functionally with technical trainers, instructional designers, and department management to align training offerings with customer learning needs and support on-the-job performance.

• Maintain associate training records and other Technical Development Department documentation in compliance with corporate record retention policies.

• Support reporting processes by collecting, analyzing, and summarizing data that illustrates the business impact of Technical Development Department activities for business unit leadership.

• Identify and suggest actions based on data analysis to improve training effectiveness and business outcomes.

• Support and administer Technical Development Department learning management systems, including platforms such as HLC, Amatrol, and Tooling U, at manufacturing facilities.

• Provide exemplary customer service to internal stakeholders by responding promptly to inquiries, resolving scheduling issues, and communicating clearly about training opportunities and requirements.

• Perform accurate data entry and administrative support tasks related to training schedules, attendance, and completion tracking.

Essential Skills

• Minimum of 3 years of administrative experience in a role involving coordination, scheduling, or program support.

• Proficient in Microsoft Office, including strong skills in Excel and Outlook.

• Demonstrated administrative support and data entry skills with high attention to detail and accuracy.

• Strong customer service skills with the ability to build effective working relationships across departments and locations.

• Excellent verbal and written communication skills to interact with technical associates, trainers, and management.

• Experience working with learning management systems (LMS) such as HLC, Amatrol, or Tooling U.

• Ability to analyze training and LMS data and apply PDCA (Plan-Do-Check-Act) principles to monitor and improve program outcomes.

• Strong organizational and time management skills to handle multiple schedules, courses, and stakeholders.

Additional Skills & Qualifications

• Experience supporting technical training or development programs in a manufacturing or industrial environment is beneficial.

• Familiarity with corporate record retention policies and procedures for training documentation.

• Comfort working cross-functionally with trainers, instructional designers, and leadership teams.

• Ability to prepare and support reports that summarize training activity, participation, and impact.

• Adaptability to changing training needs and priorities across multiple facilities.

• Proactive approach to identifying process improvements based on data and stakeholder feedback.

Work Environment

This is a part-time onsite role, working Monday and two additional days each week for a total of 24 hours per week. Work is performed on location at manufacturing facilities in close collaboration with technical associates, trainers, and department staff. The position involves frequent use of computers, learning management systems, and Microsoft Office applications to schedule courses, manage records, and analyze training data. The environment is professional and fast-paced, with a focus on supporting technical development and continuous improvement within manufacturing operations.

Job Type & Location

This is a Contract position based out of Marysville, OH.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Marysville, OH.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Marysville,OH.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.