Admin Office

Job Description

Job Description

Job Summary

A successful applicant plays a crucial role in ensuring the efficient functioning of an organization by overseeing various administrative tasks. This position is pivotal for maintaining a productive and organized workplace, enabling other staff members to perform their roles effectively. The Office assistant will complete activities and operations to secure efficiency and compliance with company policies, manages office supplies, schedules commodity deliveries with school districts, and provides general administrative support to KC employees.

Responsibilities

Administrative Assistance

●     Must be reliable, dependable and trustworthy

●     Establish work priorities and ensure deadlines are met and procedures are followed.

●     Manage office supplies inventory, anticipating needed supplies, placing, and expediting orders for supplies.

●     Maintain a safe, secure, and pleasant work environment.

●     Strong math & money counting abilities

●     Basic understanding of supply chain operations.

Support and Coordination

●     Weekly Statements, and A/R Communication

●     Prepare weekly sales Reports

●     Conduct Monthly Inventory -Crucial task

Communication

●     Serve as the point of contact for internal sales personnel, company drivers and external government food program.

●     Handle incoming and outgoing communications, including phone calls, emails.

●     Welcome visitors and assist them with their order.

Records and Documentation

●     Maintain office invoices, files and records, ensuring they are up-to-date and properly managed.

●     Ensure data integrity and confidentiality.

Requirements and Skills

●     Proven experience in inventory management & warehouse software.

●     Proficiency in MS Office (Outlook, Excel, Word).

●     Excellent organizational and time management skills.

●     Strong written and verbal communication skills.

●     Attention to detail and problem-solving skills.

●     Ability to multitask, prioritize work and troubleshoot any issue that may arise.

●     Interpersonal skills to interact effectively with all levels of staff and external contacts.

Education, Experience, and Licensing Requirements

●     High school diploma or equivalent; a degree in Business Administration, Human Resources, or a related field is preferred.