Program Administrative Specialist - CRP, Youth, & Family

Program Administrative Specialist - CRP, Youth, & Family

MWVCAA invests in people and their futures to reduce the impacts of poverty. We envision a just future, where our communities are empowered to reach positive outcomes and everyone is respected for their infinite worth.

Working at MWVCAA means becoming part of a mission-driven community dedicated to equity, dignity, and opportunity for all. We offer competitive pay, a rich company culture that values diversity, and an array of benefits - but we consider the best benefit here to be the reward of helping those in our community live better lives. Come find meaningful work and bring your skills as a Program Administrative Specialist with CRP. Community Resource Program (CRP) operates transitional housing shelter and support services for individuals who are experiencing homelessness. The Program Administrative Specialist will aim to create a unified system, whereby basic need and housing services are provided to clients. This position will coordinate shelter and support services, being responsible for: facilitating daily operations under Program Management, purchasing and ordering of supplies, coordinating housekeeping and food services, upholding program data collection and reporting, collaborating with staff, performing file audits to evaluate compliance, hold team meetings, and train volunteers and interns. This position collaborates with shelter team and community partners to ensure continuity of client services. This is a grant funded, full-time position located at CRP- Youth and Family Services. The position is renewable annually based on continuation of project funding.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Associates degree in social services, public health, or related field
• Two years of case management or social service experience
• Ideal candidates will possess an advanced degree with three or more years of homeless service delivery experience and mental health certifications and/or licensing
• Equivalent combination of education and experience will be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Basic Life Support/First Aid Certification is required within first 30 days of hire.
• Food Handler's Card or ability to obtain within 30 days.
• Preferences given to applicants who have completed Certified Peer Support Specialist training
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Candidate must pass Oregon Department of Human Services criminal background check.
• Candidate must pass pre-employment and random drug screenings.

This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Facilitates and assists with the daily operations of services, inclusive of housekeeping, laundry, food distribution, and supportive services.
• Supports staff adherence to program policy and procedures.
• Is responsible for all financial tracking, inventory, acquisition and purchase reconciliation for supplies for the program.
• Communicates program needs, maintenance issues, and client issues with the program manager.
• Coordinates with program managers to ensure that facilities meet licensing requirements and ensures the daily cleanliness of the program facility.
• Facilitates the daily operations of support services team.
• Provides training to support services staff on program policies and procedures.
• Performs file audits, ensuring support services staff are monitoring client's progress and maintaining detailed and up-to-date case notes.
• Enters required client data and service transactions into the Homeless Management Information System (HMIS) and other data management systems.
• Maintains complete client records, daily activity logs, mileage logs, and other reports as directed.
• Applies crisis intervention and de-escalation techniques as needed.
• Coordinate with program manager to identify program candidates through use of direct referrals from community partners.
• Engages with community partners to identify additional community resources to maximize program opportunities.
• Assists the Program Manager in evaluating staff members' delivery of services.
• Other duties as assigned to provide program support.
• Fill in for Site Assistants and Case Managers as needed by Program Manager.
• Creates advertisements for program services and maintains Youth and Family Services social media page.
• Facilitates and plans Youth and Family Services activities and outings as needed for the sheltering programs.
• Performs screenings and intakes as necessary for sheltering programs.
• Serves as Youth and Family Services representative in agency and community partner committees as needed by program management.

There are no supervisory duties in this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Personally responsive to urgent situations.
• Manual dexterity for handling computers, devices, and office equipment.
• Frequently lift up to 25 pounds. Occasionally lift up to 50 pounds.
• Maintains calm dispositions and regulates emotions with clients and staff utilizing de-escalation techniques and trauma-informed care.
• Regulates emotions and handles pressure of frequent demands for attention, time and work tasks.
• Attends and engages in required annual trainings.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Ability to exercise judgement and quick decision-making skills in response to guest or client incidents.
• Requires ability to stay calm and alert during shift.

Close quarters, often with a client population experiencing homelessness, substance use disorders, and/or severe and persistent mental illness, and/or unpredictable behavior. Indoor work environment with frequent interruptions and demands. Variable and flexible work hours, including holidays, early mornings, evenings, and weekends. Occasional exposure to biohazards requiring frequent use of PPE such as gloves, masks, eye protection, protective clothing and shoes or boots.

401k contribution after 1 year. Employee Assistance Program. Life insurance. Health, Vision and Dental Insurance. For some positions, employees may be eligible for company-sponsored continuing education.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at View phone number on click.appcast.io.

Mid-Willamette Valley Community Action Agency