Accountant, Non-Profit

Job Description

Job Description

Mission: "Seeking to put God's love into action, Pikes Peak Habitat for Humanity brings people together to build homes, communities, and hope."

General Description:

The Accountant position is responsible for a wide range of financial accounting functions for Pikes Peak Habitat for Humanity. This position will work in accounting functions in non-profit, construction, retail, and fundraising areas. This position is crucial to the success of the affiliate and will collaborate with all departments and programs on accounting, accounts receivable, accounts payable, donation management needs, and other functions. This position requires the ability to work in all phases of accounting and to make non-routine decisions within established precedent and limited supervision.

Primary Responsibilities:

People:

• Communicate with timeliness & accuracy for all internal & external staff, donors, & vendors.

Accounting:

• Maintain the accounting software (Quickbooks, Sage Intacct), databases, & chart of accounts.
• Load the final/approved annual budget into the accounting software.
• Assist with the annual audit, including prep prior to & during the field week, with preparing, pulling, & organizing the needs & requests of the external auditors.
• Calculate & file monthly & annual sales tax reports for the ReStores.
• File periodic & yearly Secretary of State filings.
• Maintain annual registrations for construction, repairs, & retail vehicles.
• File the property tax exemptions, applications, & filings.
• Compile vendor information to produce & distribute annual 1099s to vendors & IRS filing.
• Month-end close of preparing & posting reclassifications, Journal Entries, & reconciliations, including, but not limited to, handling accruals & prepayments, IDF/ANB mortgage, bank/loan vendor statements, monthly reconciliation, donation reclass, gift cards, COGS posted and reconciliation, & balance accounts payable.
• Complete vendor credit applications
• Work with all departments to create, build, compile, & maintain accurate accounting data for financial & departmental reporting & analysis tools as requested.

Accounts Payable:

• Retrieve, receive, & distribute invoices, including ACHs, for approval.
• Review coding accuracy & enter approved invoices weekly, & ensure vendor terms & discounts are being taken, & no sales tax is added to the invoice.
• Communicate & remedy with vendors regarding invoices & account variances.
• Initiate weekly check runs &ACH payments, match invoices to checks, stamp checks with lien release statements, & distribute payments/checks to vendors.
• Create & maintain vendor files.
• Reconcile monthly credit card statements to match, post &ensure approved receipt transactions.
• Request & maintain annual W9s & contractors' current Certificate of Insurance showing proof of liability & workers comp listing PPHFH as Lein Holder.
• Compile the accounts payable vendor information for annual workers compensation audit.

Accounts Receivable:

• Record & reconcile all receivables & payments monthly, including, but not limited to donations, grants, etc.
• Post & reconcile homeowner mortgage payments monthly from the mortgage servicing report.
• Create various invoice(s) as needed for different departments, & to be recorded as receivable if payment is not received by month-end.

Cash and Donation Management:

• Process daily retail sales receipts & deposits & reconcile to the POS system & bank activity weekly.
• Post remote & physical bank deposits weekly.
• Record gifts in-kind (GIK) in the accounting software & reconcile between accounting & Development monthly.
• Download support, verify, & record bank account balances, checks cashed, automated deposits, & withdrawals/ACH per banking activity daily.
• Reconcile the multiple bank & investment accounts monthly.

General Responsibilities:

• Help oversee general office items, including but not limited to ordering & maintaining office supplies, building maintenance, landlines, organization cell phone management, general office technology, and other accounting errands.
• Serve & collaborate with other departments as needed for events ie: Home Dedications
• Other tasks & responsibilities as assigned.

Knowledge, Skills, Abilities:

• 3+ years of Experience in non-profit and cost accounting is preferred
• Sage Intact and QuickBooks knowledge and experience is required
• Good written and verbal communication skills
• Detail-oriented and organized
• Collaborative team player
• 5+ years of computer skills, including Microsoft 365 (Excel is mandatory), databases, dashboards, and word processing
• See job description PDF for full list.

EDUCATION:

• Bachelor's in business administration with a concentration in accounting or an associate's degree in bookkeeping or accounting required.
• 5+ years of Experience in the accounting field may be considered in place of a degree.

COMPENSATION & BENEFITS: The hiring range for this position is projected to be $25.00 - $32.00 per hour, DOE & budget. We offer Medical, Dental, Vision, 401k w/ match, and more!

SEE FULL JOB DESCRIPTION BELOW