Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support front desk operations PART TIME (Tues/Weds/Thurs) in Portland, Maine. This role is ideal for someone who enjoys creating a welcoming first impression while managing incoming communications with accuracy and efficiency. The successful candidate will balance customer-facing responsibilities with phone coverage and general administrative support in a part-time capacity.

Responsibilities:

• Welcome visitors and provide a courteous, organized front desk experience for guests, clients, and staff.

• Manage a multi-line telephone system by answering, directing, and transferring incoming calls promptly and accurately.

• Serve as the first point of contact for inbound phone inquiries, ensuring each caller is routed to the appropriate person or department.

• Maintain an orderly reception area and support daily office operations with dependable administrative assistance.

• Take clear messages and relay important information in a timely manner when team members are unavailable.

• Assist with routine clerical tasks such as handling correspondence, basic data entry, and scheduling support as needed.

• Previous experience in a receptionist, front desk, or customer-facing administrative role.
• Ability to operate a multi-line phone or switchboard system with confidence and professionalism.
• Strong verbal communication skills and a courteous telephone manner when handling inbound calls.
• Reliable organizational skills with the ability to manage several tasks at once in a fast-paced setting.
• Comfortable working in a part-time schedule and maintaining consistent front desk coverage.
• Proficiency with basic office software and general administrative procedures.