Part-Time Bi-Lingual Administrative Assistant

Part-time

Phifer Incorporated

ESSENTIAL FUNCTIONS:
1. Will greet all employees, contractors and visitors at the front window and help them with the correct resource/s for questions and concerns
2. Will answer telephones, respond to requests, deliver messages, and run errands
3. Will process employee photos, distribute name badges and parking decals
4. Will maintain Contingent staffing hires/separations in SAP
5. Will maintain Contingent staffing org unit positions in SAP
6. Will maintain RFID software
7. Will maintain conference room calendars to coordinate interviews/meetings
8. Will maintain work programs and contractors in Phiferweb/LMS
9. Will maintain Phifer employee service anniversaries and print seniority badges
10. Will scan Phifer employee documents into HR File Server
11. Will assist with distributing Contingent staffing checks
12. Will add visitors and contractors to Ignition calendar as needed
13. Will prepare new hire binders and charge tablets for New Hire Onboarding
14. Will translate company materials to Spanish for Onscreen, Safety/Product Lines, and other needs that may arise
15. Will verbally interpret for Spanish-speaking employees that require assistance
16. Will update and maintain HR Job Procedure Manual
17. Will distribute mail by assembling, mailing, faxing, and/or emailing correspondence
18. Will be able to perform functions in Microsoft Office
NON-ESSENTIAL FUNCTIONS:
1. May receive and respond to information or questions from departments
2. May cover for Human Resources staff as needed
*This position requires bi-lingual capability as well as written translation from English to Spanish.
*Hours are Monday-Friday 11am-5pm

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Vacancy posted 2 days ago

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