Fiscal Coordinator

Fiscal CoordinatorHours: 35 hours per week/52 weeks per yearLocation: In-person at 540 Columbia Street, Hudson, NYWages & Benefits: $20.00 - $22.00 per hour plus full benefit packageStatus: Full-time/Non-ExemptReports to: Fiscal DirectorPosition Summary: The Fiscal Coordinator plays a crucial role in supporting the mission of Columbia Opportunities and our diverse staff. Under general supervision, the person in this position works closely with the Fiscal Director, Executive Director and Human Resources Consultant. The Fiscal Coordinator is responsible for accurately processing payroll, invoices, managing vendor accounts and reconciling statements. Additionally, this person will handle accounts receivable duties, including tracking payments, private donations and resolving discrepancies. This position offers an exciting opportunity to contribute to the success of our not-for-profit Community Action Agency with plenty of professional development opportunities available through our state and national networks.Essential Education and Experience:Associate's degree accounting or business administration plus 2 years of not-for-profit experience preferred, ORHigh School Diploma with 5 years of documented accounting or bookkeeping experience will be consideredEssential Abilities, Knowledge, and Skills:Demonstrated commitment to high professional & ethical standards and a diverse workplaceExcellent computer skills and proficiency in Microsoft suite (particularly, advanced level Excel) and ability to use Excel for data management, analysis and generating statistical reportsExcellent writing and analytical skillsHighly organized and resourcefulProficient with or the ability to quickly learn computerized accounting, banking, and payroll systemsStrong communication (written and verbal) and interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacyStrong work ethic, accountability, and ownership of workVery strong attention to details and meticulous follow-throughBilingual in Spanish/English or Bengali/English a plusLicenses or Certifications Required: Clean and valid NYS license that meets insurance carrier requirements so the individual can complete errands, travel to various work locations, and attend meetings, trainings, and conferencesOther: Following an offer of employment, all candidates are subject to an individualized background checkExamples of Duties:Assist with payroll processingCollaborate with HR Consultant to maintain employee records, assist with recruitment budgeting, and support onboarding processes.Coordinate benefits administration and respond to employee inquiries regarding payroll and benefits.Ensure compliance with all relevant financial regulations, grant requirements, and institutional policies related to human resources.Generate detailed fiscal reports and analyses to inform leadership on costs and budgetary impacts.Maintain accurate records of accounts payable/receivable transactions and communicationsMaintenance of vendor files – for auditing and archiving functionsManage and process payroll activities, ensuring accuracy and timeliness in accordance with institutional policies and labor laws.Manage petty cash accounts according to established proceduresMonthly reconciliation of vendor statementsOrganize and file account receivables, unearned income, and HR documentationParticipate in trainings, workshops and agency activities, as requestedPrepare and post general journal entries into the computerized accounting and PR/HR systems as requestedPrepare, record, and reconcile daily account receivable, cash receipts and depositsProcess accounts payable checks, cancelling and filing vouchers and mailing paymentsReview payment request paperwork from all COI programs to ensure it is complete and coded appropriatelySupport audits and financial reviews by providing necessary documentation and explanations related to expenditures.Other DutiesParticipate in special projects and initiativesProvide administrative and clerical support to the Fiscal DirectorPerform other duties as assigned by the Fiscal Director or Executive DirectorPhysical Demands and Working Conditions:Reach to secure files, reports, foldersUse finger-writing implements both manual and electronicTalk in person and by telephone to obtain and interpret detailed informationSpeech and hearing to communicate in person and by telephoneVision to read handwritten and printed materials and a computer screenWork is primarily sedentary, but may involve some light physical exertion, such as kneeling, crouching or liftingWork is generally performed in an office environment that is adequately cooled, heated, lighted and ventilatedReasonable accommodation may be provided for some physical demands for otherwise qualified individuals who require and request such accommodationsAll COI staff work together to achieve individual, family, community, and agency goals. Everyone at Columbia Opportunities works as a team and must be committed to helping solve poverty-related problems in our community.