Assistant to the Divisional Finance Director

Assistant to the Divisional Finance Director

Under the direction of the Divisional Finance Director (DFD), the Assistant to the Divisional Finance Director provides administrative and basic accounting support to the Finance Department at the Intermountain Divisional Headquarters.

The successful candidate must be highly organized, detail-oriented, and able to manage multiple projects and priorities in a team-oriented environment. Proficiency in Windows, Microsoft 365 applications, and integrated database systems is required. The individual must demonstrate professionalism, sound judgment, discretion, and a commitment to the mission, goals, and objectives of The Salvation Army.

Essential Duties and Responsibilities

• Provide exceptional customer service and timely responses to field personnel regarding Finance Department matters.
• Coordinate agendas, meeting minutes, and follow-up activities for the Command Finance Council (CFC).
• Administer and maintain the CFC database, TSAMM.
• Maintain accurate divisional vehicle files, mileage logs, and related spreadsheets.
• Prepare semiannual and annual vehicle usage summary reports for the Intermountain Division.
• Create, update, and revise Power of Attorney requests and related documents for field offices.
• Distribute monthly financial reports to Corps offices and Divisional Headquarters (DHQ) departments.
• Open and distribute incoming daily mail.
• Record daily income in the appropriate spreadsheet.
• Coordinate supply orders, shredding services, and printer supplies for DHQ while maintaining professional relationships with vendors.
• Complete credit applications for DHQ and Corps offices.
• Process and submit monthly government billings to the appropriate entities.
• Proofread financial documents for accuracy and completeness.
• Organize Finance Department files and coordinate the transfer of records to the warehouse as needed.
• Maintain organized and accurate Finance Department filing systems.
• Perform routine Finance Department duties as delegated by the DFD.
• Complete additional duties and special projects as assigned to support the efficient operation of the Finance Department.

Education and Experience

• Associate degree in Business Administration or a related field from an accredited college or university preferred.
• Relevant professional experience may be considered in lieu of formal education.

General Qualifications and Skills

• Working knowledge of Microsoft 365 applications, including Word, Excel, and Outlook.
• Working knowledge of integrated database applications.
• Ability to learn and use new software programs with basic training.
• Ability to communicate professionally and maintain confidentiality when handling sensitive financial and organizational information.
• Ability to operate standard office equipment efficiently.
• Ability to type by touch and accurately enter information into computer systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, meet deadlines, and adjust priorities as needed.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Commitment to the mission, values, and objectives of The Salvation Army

Requirements

• Driving
• The employee must be 21 years old at a minimum (for insurance provision) and possess a valid in-state driver's license/
• An MVR will be processed every year in accordance with The Salvation Army's policies
• Background Check
• Continued employment will be contingent upon a biennial (every two years) background check that is processed in accordance with The Salvation Army's policies
• Physical
• Ability to maneuver, to remain in a stationary position, to grasp, push, pull, and reach overhead, to lift 25 pounds, to access and produce information from the computer, to operate a telephone, to understand written information
• Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.

Qualifications

Education

Associates or better in Business Administration or related field.

Licenses & Certifications

Driver's License

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.