Project Facilltator

DescriptionAt HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?Watch Our Story:' ' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe architecture is more than designing buildings, it’s about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you’ll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn’t just a job, it’s a chance to drive meaningful change and help define the future of our communities.HDR is looking for administrative support for architects during construction administration phase. Join our fast-paced, diverse, exciting team as we build an amazing building together in a project co-location setting.In the role of Project Facilitator, we'll count on you to: Work under the direction of on-site Project ArchitectsDocument Management and distribution, including gathering required signaturesAHJ (Authority Having Jurisdiction) Management and communications including upload and downloading of change documents, meeting preparation and schedulingTrack updates from team on ongoing tasks (Task Manager)Run prep meetings and drafts agenda in advance of weekly site visits by the AHJDocument HDR and HDH-project processes (QC checklist, etc.) and onboard new team membersManage HDR on-site safety equipment and proceduresOversee ARC printing ordersDocument filing of project decisions (A3 format)Create and Manage email distribution listsTake responsibility for a wide variety of specialized project-related administrative and accounting functionsWork independently to effectively manage complex project- and executive-level paper and electronic files, documents and recordsCompose and develop correspondence and reportsManage project insurance mattersApply company quality assurance guidelines and procedures, and independently monitor for quality assuranceManage project documents and filesAnswer questions regarding company policies, procedures and guidelinesOrganize and coordinate meetings, and assist with presentationsWork with complex contracts and sub-agreementsTrack and monitor project budgets, workloads and schedulesActively participate in project reviewsExhibit professionalism with clientsWork closely with multiple Project Managers and project teamsExercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functionsHandle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as neededOversee activities of other administrative project support staff as neededPerform other duties as neededPreferred QualificationsTop-notch communication and self-organization skills requiredOSHPD 1 experience a plusProficiency with MS Suite including Teams, Outlook, Word and ExcelProficiency with Smartsheets, Mural, Miro, and RevitAbility to travel and work at both the client site and San Francisco Architecture officeQualificationsRequired QualificationsBachelor's degree A minimum of 5 years related experience Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook An attitude and commitment to being an active participant of our employee-owned culture is a must What We BelieveHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.Our CommitmentAs employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.Job Field: ArchitectureSchedule: Full-timeEmployee Status: Regular