Purchasing Specialist

Assistant Purchasing Specialist

The Assistant Purchasing supports the Purchasing Department by assisting with procurement activities, maintaining accurate records, and ensuring materials and supplies are ordered, received, and documented in a timely and cost-effective manner. This role helps ensure uninterrupted operations by coordinating with vendors, internal departments, and the purchasing team.

Essential Duties and Responsibilities:

• Assist with creating and processing purchase orders in accordance with company policies
• Communicate with vendors regarding pricing, availability, delivery schedules, and order status
• Track and follow up on open purchase orders to ensure timely delivery
• Maintain accurate purchasing records, invoices, and related documentation
• Verify received materials against purchase orders and report discrepancies
• Assist with inventory tracking and reporting as needed
• Support cost control efforts by obtaining quotes and comparing pricing
• Coordinate with accounting and other departments to resolve purchasing or invoice issues
• Maintain vendor files and assist with vendor onboarding
• Perform general administrative duties related to purchasing operations

Qualifications:

• High school diploma or equivalent required; associate degree or coursework in business or supply chain preferred
• Previous experience in purchasing, procurement, or administrative support preferred
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Proficient in Microsoft Office (Excel, Word, Outlook) and purchasing or ERP systems
• Ability to communicate effectively with vendors and internal teams
• Ability to work independently and handle multiple priorities

Physical Requirements:

• Ability to sit or stand for extended periods
• Ability to lift up 35lbs.

Work Environment:

• Office and/or manufacturing environment
• Fast-paced setting with frequent interaction across departments

Reports To:

Purchasing Manager