Executive Director

POSITION DESCRIPTION/REQUIREMENTS The Executive Director plays a vital role in ensuring the smooth operation of the Montclair Chamber of Commerce. This position oversees day-to-day administrative functions, supervises staff, manages membership processes, supports committee meetings, and coordinates events. The Executive Director will be responsible for maintaining financial accuracy, enhancing member engagement, and driving revenue and membership growth. They will play a key role in Montclairs community by promoting business within the city and promoting the city itself as a place to live, work, and do business. Key Responsibilities: Fundraising and Financial Management - Oversee the general finances of the Chamber. - Establish and adhere to an annual budget for the Chambers operations that delineates projected revenues and expenses and a projected net profit for annual Board approval. Report on the budget actuals and any suggested adjustments monthly at the Board of Directors Meeting. {=html} - Lead, direct, and develop the Chambers fund-raising strategies. Identify and develop revenue generation programs and events. - Design and execute membership drives, Chairmans circle memberships, and sponsorship sales for individual events. {=html} - Develop, grow, and execute major fundraising events for the Chamber, including the annual Taste of Montclair, Police Appreciation Luncheon, and Street Banner programs. Planning - Direct the annual and long-term planning process. - Develop goals and long-range plans of the Chamber. Personnel Management - Oversee the management of chamber staff, including hiring, firing, performance reviews, salary and benefits administration, policy, and general supervision. Salary and benefit adjustments for all staff must be approved by the Board. - Create internal management system of key performance indicators (KPIs) to monitor performance against goals. - Promote a culture of excellence, external and internal collaboration, and professional standards for the organization. Membership, Marketing and Community Service Oversee the day-to-day operations of the Chamber, including management of programs, staffing, membership, and marketing efforts. - Serve as the principal spokesperson and ambassador for the Chamber, representing the chamber at business and community events, meetings, etc. - Assure that organization priorities are responsive to member needs and serve to advance the City of Montclairs economic welfare. - Implement a marketing plan for the Chamber to ensure a positive community image. - Develop and maintain a positive and helpful relationship with city and county governmental agencies, neighboring Chambers, and the State Chamber. - Build partnerships with other organizations. Board Support - Work with the Board Chair to prepare agendas and materials for Board and Executive Committee meetings. - Attend Chamber Board committee meetings and provide staff support to committee efforts. Maintain open communication with the Board and work with the Board in the governance of the Chamber; bring issues to the Board in a timely fashion. - Board development, including Board recruitment, encouraging participation, and training. - Develop goals and objectives for recommendation to the Board. - Fulfill the officer and committee responsibilities assigned to the Executive Director in the Chamber bylaws. - Oversee organization of the Chambers Annual Retreat Events. - Operate within and advance the policies of the Chamber. - Any additional duties as assigned by the Board of Directors. Skills and Abilities - Outstanding public speaking and presentation skills. - Ability to communicate and network with business owners. - Effective written communication skills. - Strong customer service skills. - Outstanding time management and event plan ing skills. - Strong ability to foster teamwork and collaboration between/among Board members, staff, Chamber members, community leaders, elected officials, and strategic committees and organizations. - Strong executive and supervisory skills, including the ability to plan, organize, lead, delegate, and monitor. - Passion for collaboration and networking. - Excellent skills in community consensus building. - Demonstrated ability to prepare and manage a budget, analyze organization performance, and project financial performance. - Work with the Chairman to develop a Chairmans Circle Benefits package and create Chairmans Circle exclusive events. - Ability to perform cost-benefit analysis of proposed ideas, projects, and events. - Ability to work a wide and flexible range of business hours, including evening and weekend events when necessary. - Ability to motivate others to be champions of Chamber initiatives. - Strong commitment to personal growth. - Commitment to the best business practices for the Chamber. Professional Experience - Minimum 5 years of management/executive-level experience in a business-related field, Non-Profit, or other leadership position, including supervision of professional staff and oversight of finances. (Preferred - Not Mandatory) - Previous Chamber management experience preferred. - Working knowledge of local, regional, and state-level political systems and experience in developing collaborative relationships in these areas. - Minimum of 3 years PandL responsibility (Preferred - Not Mandatory) Education - Bachelors degree from an accredited college or university is preferred; or comparable professional training and experience attained through military, industry, or association service. - Graduate or student of Western Association of Chamber Executives Academy preferred. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand and walk for periods of time; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision perception, and the ability to adjust focus.