Student Records Specialist

Student Records Specialist

McNeese State University invites applicants for the position of Student Records Specialist in the Office of Registrar. This is a full-time, 12month, unclassified staff position. The appointment is available to begin August 4, 2026.

Position Number: U99124

SALARY: $36,000

POSITION SUMMARY:

The position is responsible for functions related to transfer articulation evaluation and works closely with academic department offices across campus. This position reports to the Registrar.

DEADLINE: Position will remain open until filled.

APPLICATION PROCESS AND MATERIALS: For the application process, applicants MUST complete an electronic application and upload required documents listed below:

• Letter of Application (Cover Letter)
• Resume
• Three Professional References (Include: name, phone number, and email address)
• Unofficial Transcripts

ONLY completed application packets including all items listed above will be reviewed.

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.

TO APPLY FOR THIS VACANCY, click on the "APPLY" button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.

CONTACT INFORMATION :

QUESTIONS REGARDING THIS POSITION MAY BE DIRECTED TO THE CHAIR:

Jessica Markstrom at View email address on click.appcast.io

Office of Human Resources Contact:

Kim Dronett, HR Analyst/Recruitment View email address on click.appcast.io or View phone number on click.appcast.io

POSITION DUTIES/RESPONSIBILITIES:

The Student Records Specialist will:

• Evaluate and articulate transcripts of transfer students.
• Determine accreditation and transfer credits based on criteria as dictated by university policy, University of Louisiana System rules, and Louisiana Board of Regents regulations.
• Determines course equivalencies using research, analysis methods, and collaboration with academic departments.
• Coordinates the collection, dissemination, organization, and maintenance of transfer credit information.
• Oversees the transfer credit articulation process, ensuring that transferred coursework equates to McNeese courses when applicable.
• Processes transfer credits from military transcript evaluations and international credit evaluations.
• Troubleshoots and maintains transfer articulation in the student information system and third party transfer evaluation system used by the university.
• Evaluates prior learning assessment programs as accepted by the university including but not limited to CLEP, AP exam scores, credit based exams, and university advanced placement programs.
• Assists the Registrar with the review and maintenance of the Louisiana Articulation Matrix with Common Course Numbering.
• Assists with the creation and maintenance of articulation agreements with other post-secondary institutions.
• Works with technical staff to resolve problems as they arise.
• Consistently monitors and revises work procedures to improve operations and recommends policy changes to administrators.
• Maintains an up-to-date procedure manual for processes pertaining to transfer evaluation process both within and outside of the office.
• Completes other duties as assigned by the Registrar or Executive Director of Enrollment Management.

REQUIRED/PREFERRED QUALIFICATIONS:

Required:

• Bachelor's degree from a regionally accredited institution.
• Self-starter with ability to exercise initiative, independence, maturity, and function with limited supervisory intervention.
• Attentiveness to detail and ability to work independently.
• Strong organizational skills, and the ability to prioritize multiple requests and handle them in an efficient and timely manner.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, commitment to customer service, and commitment to teamwork.
• Ability to generate clear, concise, and grammatically correct business correspondence and formal documents.
• Ability to thoroughly understand and abide by federal and university guidelines regarding student record confidentiality requirements.
• Proficiency in the use of computers; knowledge of word processing, spreadsheet, and database applications; ability to search and obtain information from the internet.

Preferred:

• Experience with Ellucian Banner
• Experience with Transfer Evaluation System (TES) and/or College Source
• Experience with Microsoft Outlook and Excel.
• Knowledge of collegiate educational systems.

GENERAL UNIVERSITY INFORMATION:

McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required.

McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.

Persons requesting accommodations in accordance with the Americans with Disabilities Act (ADA) should contact the Office of Campus Compliance and Civility at least 72 hours before the event. Additional information is available from the Office of Campus Compliance and Civility, located in the Burton Business Center, Suite 407, by phone at View phone number on click.appcast.io, by fax at View phone number on click.appcast.io, or by email at View email address on click.appcast.io.

The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.

Louisiana Revised Statute 42:31-"Eligibility requirements for certain unclassified employees"-requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that he has been issued a Louisiana driver's license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.

Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services ( or Educational Credential Evaluators, Inc. (