Administrative Operations Coordinator

Responsibilities Deliver a professional and welcoming experience by greeting and assisting visitors, vendors, and employees Manage incoming calls and route inquiries appropriately to ensure timely responses Maintain a clean, organized, and professional front office environment Prepare and process invoices for outgoing shipments with a high level of accuracy Assemble complete shipping documentation packages, including invoices, packing slips, and related paperwork Collaborate with operations and shipping teams to ensure documentation is accurate and processed on time Maintain accurate and organized records through electronic and paper filing systems Support day-to-day office operations, including supply management and general administrative tasks Assist with data entry and document tracking to ensure operational accuracy Contribute to continuous improvement initiatives to enhance processes and efficiency Support Health, Safety & Environmental (HSE) initiatives to promote an Incident and Injury Free (IIF) workplace Requirements High school diploma or equivalent required; associate’s degree preferred 1–3 years of experience in administrative, receptionist, or office support roles Demonstrated attention to detail, especially in documentation and invoicing Proficiency in Microsoft Office applications, including Outlook, Excel, and Word Hard Skills data entry document tracking invoice processing shipping documentation record maintenance supply management administrative tasks attention to detail Microsoft Office Excel Soft Skills communication collaboration organizational skills professionalism customer service problem-solving time management adaptability continuous improvement attention to detail Certifications & Qualifications high school diploma associate's degree #J-18808-Ljbffr